R2021-50 Resolution Concurring with the Illinois Department of Transportation in the Award of a Contract to Improve the Center Street Bridge over Stevens Creek, Structure Number: 058-3061 Section Number 19-00904-00-BR City Project 2019-04

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4/1/2021 Item Coversheet winter or the project to be delayed a year. Either situation has the real potential to increase costs. The WHKS letter discusses this pretty well. IDOT seeks the concurrence of the City to award the contract to Sangamo Construction Company and pay the additional matching funds that are required. With the project now approaching$1.6 million the approved Federal funding is increased to$1,280,000 (80%)with a City match of$320,000(20%). The City has currently authorized$260,000. By concurring with the project award, the City will be obligated to approve the additional funding needed at the conclusion of the project when final costs are known. The additional funding needed is anticipated to be approximately$60,000 and ws included in the 2021 budget. As noted in the original City-State project agreement,the City intends to use Rebuild Illinois Bond Grant funds to cover the City's match. PRIOR COUNCIL ACTION: June 20,2016—City Council was given a memorandum detailing the condition and status of the City's bridges that fall within the jurisdiction of the National Bridge Inspection Standards(NBIS). This memorandum identified bridges with structural concerns including the Center Street Bridge. This project will replace the bridge. October 3,2016—The City Council authorized Resolution R2016-116 approving a Professional Engineering Services agreement between the City of Decatur and AECOM Technical Services,Inc.,to perform bridge inspections and prepare preliminary bridge condition reports for a fee of$77,803.80. The Center St Bridge over Stevens Creek was one of the bridges inspected by AECOM. October 11,2019—The City Council was given a memorandum detailing the updated condition of the Center Street Bridge, requiring closure of the north lane reducing the bridge to one lane. January 21,2020—City Council approved Resolution R2020-09 appropriating$305,114.20 in State Motor Fuel Tax(MFT)funds to pay for the agreement with WHKS&Co to perform bridge design services for the Center Street Bridge over Stevens Creek. February 21,2021—City Council approved Resolution R2021-10 appropriating$290,000.00 in State Motor Fuel Tax(MFT) funds using Rebuild Illinois Bond Grants to pay for the City's$260,000.00 match with the State and a$30,000.00 contingency, for the improvement of the Center Street Bridge over Stevens Creek(SN 058-3061). February 21,2021—City Council approved Resolution R2021-11 appropriating$19,833.00 in State Motor Fuel Tax(MFT)funds using Rebuild Illinois Bond Grants to pay$19,833.00 for a preliminary engineering agreement with WHKS to perform construction engineering services for the improvement of the Center Street Bridge over Stevens Creek(SN 058-3061). February 21,2021-City Council approved Resolution R2021-12 authorizing a Local Public Agency Agreement for Federal Participation to improve the Center Street Bridge over Stevens Creek(SN 058-3061). The Agreement authorizes a$1,300,000.00 bridge reconstruction project with Federal funding at 80%up to a maximum of$1,040,000.00 with the remaining 20%, estimated at$260,000.00,being owed by the City. POTENTIAL OBJECTIONS: None INPUT FROM OTHER SOURCES: Illinois Department of Transportation,WHKS &Co. STAFF REFERENCE: Matt Newell,Public Works Director and Paul Caswell,City Engineer. Matt will attend the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Budget Impact: The cost to replace the Center Street Bridge over Stevens Creek is anticipated to cost$1.6 million with an 80% Federal Participation of$1,280,000 and a 20%City match of$320,000. The City will be responsible for the balance required above these amounts. City funding is proposed to be allocated in the State Motor Fuel Tax fund using Rebuild Illinois Bond Grant funding. Staffing Impact: Staff time is allocated to manage the Center Street Bridge Replacement Project. CONSTRUCTION SCHEDULE: Following the City's concurrence,IDOT will begin their process of awarding the contract to Sangamo and begin the preparations for construction to begin. This process generally takes 6-8 weeks. Active bridge construction should begin by the first part of June with completion expected in December of this year. Center Street will be closed during construction. https:Hdecatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ltemlD=3331 2/3