R2021-113 Resolution Authorizing an Intergovernmental Agreement with the Illinois Department of Transportation for Maintenance of Traffic Control Devices

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PART 6 COMPENSATION FOR SERVICES Funding Not Applicable Subtotal r Local Match Provided Through the GOVERNMENTAL BODY GRAND TOTAL Funding Breakdown The DEPARTMENT and GOVERNMENTAL BODY agree to the following funding requirements: A. Cost Sharing. As indicated in Exhibit A, the cost of energy and maintenance of traffic signals,and/or other traffic control devices generally are shared in proportion to the number of approaches maintained by each unit of government however, other DEPARTMENT policies and practices requires cost sharing of energy and maintenance to be based on other criteria besides the number of approaches maintained.The maintenance cost of the interconnect and interconnect related equipment, as listed in Exhibit A, as well as engineering costs for any approved coordination and timing studies, shall be shared in proportion to the approaches maintained by each unit of government at all intersections within the interconnected system, unless otherwise agreed to in a permit or by other agreement. The share of the signal maintenance cost at an intersection will be bome one hundred percent by the DEPARTMENT where the ADT for the route is more than or equal to 35,000.The one hundred percent share will not apply to signal modernization, energy charges, new signal,and signal timing. I. The GOVERNMENTAL BODY will be responsible for the maintenance costs of all traffic signals and/or other traffic control devices related to a roadway or roadways that has or have been jurisdictionaliy transferred by the DEPARTMENT to the GOVERNMENTAL BODY in a prior agreement(s). B Billing. Bills shall be submitted to the DEPARTMENT on a quarterly basis.The amount billed shall be the costs incurred less anyroceed ps from third-party damage cls r aimeceived during the billing period for repair of signals or devices that are the responsibility of the GOVERNMENTAL BODY. H.Any proposed single expenditure In excess of$10,000.00 for repair or damage to an installation must be approved by the DEPARTMENT before the expenditure is made. W. The hours,or parts thereof, billed for each maintenance item will be at the actual time directly related to the work task.The DEPARTMENT reserves the right to examine the records of the GOVERNMENTAL BODY to determine that costs billed are fully documented. iv.The GOVERNMENTAL BODY costs are composed of labor, equipment, materials, and the quantity of each. The cost for labor will be determined by the actual hourly rate for the employee plus a multiplier calculated by the GOVERNMENTAL BODY to include direct and indirect labor related costs, retirement, Social Security, health, hospitalization and life Insurance, holidays,vacation,sick leave and worker's compensation. Equipment costs will be as listed in the Schedule of Average Annual Equipment Ownership Expense. Materials will be at cost. v.The cost for contracted work will be the actual cost for the contractor. a. Maintenance of the traffic signals shall be performed by the GOVERNMENTAL BODY through the DEPARTMENT's approved electrical contractor. if, at any time,the contractor fails to perform any work deemed necessary by the DEPARTMENT's Regional Engineer to keep the traffic signals in proper operating condition, or if the Engineer finds it impossible to contact the designated persons to perform any work, the DEPARTMENT reserves the right to have other electrical contractors perform the needed work. The cost of such work will be invoiced to the GOVERNMENTAL BODY directly from the appointed contractor providing the service. C. Notices. Notices under this Agreement shall be directed to the following addresses by regular mail or Printed 04/21/21 Page 11 of 16 BoBS 2804(Rev.04/06!20)