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032 CONTRACT RENEWAL <br /> Any contract or agreement executed in conjunction with the award of a bid may be <br /> renewed for an additional 12 months if agreed to in writing by both parties at least <br /> thirty days prior to the termination of the last year of the contract. Renewal of this <br /> contract shall be subject to appropriation of funds by the City Council_ <br /> 033 AVAILABILITY OF FUNDS <br /> The contractual obligation of the City under this contract is contingent upon the <br /> availability of appropriated funds from which payment for this contract can be <br /> made. <br /> 034 TERMINATION OF CONTRACT <br /> The City of Decatur may terminate the contract if it is found the supplier failed to <br /> perform his services in a manner satisfactory to the City of Decatur as per the spec- <br /> ifications.The City will notify the supplier in writing of the intent to terminate the <br /> contract. <br /> The City of Decatur reserves the right to terminate the contract without showing <br /> cause upon giving a 30 day written notice to supplier. <br /> 035 PACKING LIST <br /> Packing lists showing the City of Decatur purchase order number must be furnished <br /> with each shipment. <br /> 036 PAYMENT&INVOICES <br /> Full payment will be made only after receipt of all items listedon the purchase <br /> order.Vendors are requested to submit invoices in duplicate for all billings and mail <br /> them to the City of Decatur, Accounts Payable, #1 Gary K. Anderson Plaza, <br /> Decatur, Illinois, 62523. No payments will be issued prior to the receipt and ac- <br /> ceptance of commodities and services by the City of Decatur's authorized repre- <br /> sentative. Invoices should be exact as to the correct quantity, size, grade, descrip- <br /> tion,unit and total price as stated on the purchase order. All invoices must include <br /> the purchase order number. The City issues payment for invoices on the first busi- <br /> ness day of each month for all invoices received the previous month. <br /> 037 PARTIAL PAYMENT <br /> Partial payments are normally not made. The exception is when a long delay is <br /> expected for back orders after the majority of the order is complete.The long delay <br /> must be noted in the bid. Partial billing will be accepted only after the approval of <br /> the Purchasing Supervisor.Back orders should be noted on the invoice submitted. <br />