R2021-137 Resolution Authorizing the Purchase of Rifles for the Decatur Police Department Emergency Response Team

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M5 BID TABULATION Bidders desiring a copy of the bid tabulation of this Invitation to Bid may request same by enclosing a self-addressed stamped envelope with their bid. Every effort will be made to mail the tabulation in a timely manner.Bid tabulations will not be provided by telephone. 026 ROSTING OF TABULATION Bid tabulations with recommended awards will be posted for review by interested persons at the Purchasing Office prior to the submission through the appropriate approval process to the City Council,for award and will remain posted for a period of 72 hours. 027 MAINTAINING BID STATUS To be retained on the active bidders list,bidders MUST respond to the Invitation to Bid. To protect your status as an active bidder, please complete and return the bid proposal form indicating a"NO BID" at this time.Three(3)consecutive failures to respond to bid invitations could result in automatic removal from the bidders list 028 BID EVALUATION The bids are carefully examined by the Purchasing Division as well as the user department(s).The low bid must meet any surety requirements and technical spec- ifications that are required. Bids may be disqualified for failure of the com- modity or service offered to meet the specifications in the Invitation to Bid. Unbi- ased judgment is used when making a recommendation. 029 BIDAWARD The contract will be awarded to the lowest and best responsive and responsible bidder meeting specifications. A responsible bidder is one whose reputation, past performance, business and financial capabilities are judged by the City to be capable of satisfactorily performing contractual obligations. 030 REJECTION OF BIDS Failure on the part of the bidder to comply with the instructions may result in bid rejection and/or cancellation of orders without liability to the City. The City may however reject all bids whenever it is deemed in the best interest of the City to do so, and may reject any part of the bid.The City may also waive any informalities or irregularities in any bid. 031 NOTICE TO PROCEED A signed purchase order will be the Contractor's authorization to proceed.