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out of this Grant.) The SUB-RECIPIENT acknowledges that this recording requirement <br /> does not indicate that the CITY will pay for equipment.The CITY does not provide funds <br /> for equipment purchases, including information technology systems. <br /> 3. Supply Records: A record shall be maintained for supplies purchased for the Program. <br /> Supplies include all tangible personal property other than equipment. Records for <br /> supplies shall be maintained for supplies which are acquired for the Program, for a cost <br /> equal or exceeding $200.00. The SUB-RECIPIENT shall also provide records showing a <br /> cost comparison for supplies purchased. Compliance methods shall be approved.by the <br /> CITY's Director and/or Assistant Director of Economic and Community Development. <br /> XII. REPORTING REQUIREMENTS:The SUB-RECIPIENT agrees to provide the CITY'S Neighborhood <br /> Services Division with regular reports, and any other reports which may,.,be required by the <br /> CITY's CLRFR Program for compliance under this Agreement. This -includes reporting on <br /> performance measures, and shall be decided upon by the SUB--RECIPIENT and the City's <br /> Director and/or Assistant Director of Economic and Community Development, based on the <br /> requirements outlined by U.S. Department of Treasury for�the category of eligible activities <br /> that the SUB-RECIPIENT's program engages in. <br /> SUB-RECIPIENT shall use OMB-approved informatioh collection standards, when providing <br /> financial and performance information. The SUB-RECIPIENT shall provide financial data, and <br /> its relation to performance accomplishments, of the Federal awards. <br /> SUB-RECIPIENT agrees to provide the CITY with documents pertaining to: (1) procedures; (2) <br /> copies of all contracts and subcontracts for work financed in whole or in part with assistance <br /> provided under this Agreement;aced (3) (if applicable) regularly updated schedule of program <br /> activities. <br /> • REPORTING: Reports shall be submitted to staff via the Neighborhood Services <br /> Division by the SUB-RECIPIENT throughout the term of the Program. All reports <br /> and required attachments may be viewed by members of the Neighborhood <br /> Services Division. <br /> 1. The CITY reserves the right to withhold any of the SUB-RECIPIENT's <br /> scheduled payments until such time as the CITY receives the SUB- <br /> RECIPIENT's financial progress and performance reports. <br /> 2. Improperly prepared reports will not be accepted. Subsequent Grant <br /> payments may be held pending accurate information together with any <br /> required source documentation. Upon receipt of improperly prepared or <br /> erroneous reports,field audit procedures may be initiated to evaluate the <br /> financial management, control and record keeping procedures utilized by <br /> the SUB-RECIPIENT. In addition, The Neighborhood Services Division may <br /> be notified, and the CITY may require a meeting with the Executive Board <br /> of the SUB-RECIPIENT to correct the situation. <br /> 6 <br />