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3. SUB-RECIPIENT understands that a pattern of late, improper, or erroneous <br /> reporting could be grounds for termination of this Agreement at the CITY's <br /> sole discretion. <br /> 4. The CITY reserves the right to make appropriate adjustments for any funds <br /> previously paid out by the CITY but unexpended by the SUB-RECIPIENT. <br /> 5. Reports will be submitted to the Neighborhood Services Division and shall <br /> consist of the following: <br /> i. Beneficiary Demographic data: Client statistics (i.e., number of <br /> people served, number of Decatur residents served, beneficiary <br /> race/ethnicity and incomes)for the report period. , <br /> ii. Program Accomplishments and Narrative: Indicating progress <br /> against program goals, and additional information in narrative <br /> format that elucidates program accomplishmients and outlines any <br /> unanticipated results. <br /> iii. Financial Report: Indicating the budgeted expenses and revenues <br /> consistent with the appropriation for the grant Program and the <br /> actual revenues and expenditures for the period covered by the <br /> report. <br /> iv. Supporting documentation: All Program expenditures charged to <br /> the CLFRF Grant shaH be supported with source documentation. <br /> Documentation may include copies of paid invoices, receipts, and <br /> time sheets signed by each employee and supervisor paid with <br /> CLFRF funds. Other documentation may be required by the CITY to <br /> document the amount expended in the report period. <br /> XIII. ANNUAL AUDIT: The CITY'S Neighborhood Services Division requires that all SUBRECIPIENTS <br /> prepare and submit to,the CITY an audit of the financial records of the SUB-RECIPIENT <br /> pertaining to the receipt and use of CLFRF funds. If the SUB-RECIPIENT receives federal funds <br /> from sources other than the CITY's CLFRF program, a combined single audit is permissible, <br /> provided said audit clearly identifies the amount of CITY CLFRF funds received, the amount <br /> expended and encumbered, and the purposes of the expenditures. The CITY shall have the <br /> right to review and modify the scope of said audit. Said audit of CLFRF funds shall encompass <br /> and be limited to the term of this Agreement. SUB-RECIPIENT is responsible for clearly <br /> identifying and accounting for funds received and expended during separate program years; <br /> that is, an individual audit must distinguish expenditures and encumbrances made against <br /> funds received under separate Grant Agreements, particularly if the SUB-RECIPIENT and the <br /> CITY operate under different fiscal years. <br /> XIV. ALTERNATIVE FUNDING REPORTING REQUIREMENT: SUB-RECIPIENT shall promptly notify <br /> the CITY if the SUB-RECIPIENT receives funding (full or partial) that is incremental to the <br /> Program budget from any and all sources for the performance of activities outlined under this <br /> 7 <br />