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Agreement No.HS-22-0071, 04-02
<br /> (iii) Appendix IV to 2 CFR Part 200 governs Indirect(F&A)Costs Identification and Assignment, and
<br /> Rate Determination for Nonprofit Organizations, and
<br /> (iv) Appendix V to 2 CFR Part 200 governs state/Local Governmentwide Central Service Cost
<br /> Allocation Plans.
<br /> (c) A Grantee who has a current, applicable rate negotiated by a cognizant federal agency shall provide to
<br /> Grantor a copy of its Indirect Cost Rate acceptance letter from the federal government and a copy of all
<br /> documentation regarding the allocation methodology for costs used to negotiate that rate, e.g.,without limitation, the
<br /> cost policy statement or disclosure narrative statement. Grantor will accept that Indirect Cost Rate, up to any
<br /> statutory, rule- based or programmatic limit.
<br /> (d) A Grantee who does not have a current negotiated rate, may elect to charge a de minimis rate of 10%
<br /> of modified total direct costs which may be used indefinitely. No documentation is required to justify the 10%de
<br /> minimis Indirect Cost Rate. 2 CFR 200.414(f).
<br /> 7.3 Transfer of Costs. Cost transfers between Grants, whether as a means to compensate for cost overruns or
<br /> for other reasons, are unallowable. See 2 CFR 200.451.
<br /> 7.4 Higher Education Cost Principles. The federal cost principles that apply to public and private institutions of
<br /> higher education are set forth in 2 CFR Part 200 Subpart E and Appendix III.
<br /> 7.5 Government Cost Principles. The federal cost principles that apply to state, local and federally-recognized
<br /> Indian tribal governments are set forth in 2 CFR Part 200 Subpart E, Appendix V, and Appendix VII.
<br /> 7.6 Financial Management Standards. The financial management systems of Grantee must meet the following
<br /> standards:
<br /> (a) Accounting System. Grantee organizations must have an accounting system that provides accurate,
<br /> current, and complete disclosure of all financial transactions related to each state-and federally-funded Program.
<br /> Accounting records must contain information pertaining to state and federal pass-through awards, authorizations,
<br /> obligations, unobligated balances, assets, outlays, and income. These records must be maintained on a current
<br /> basis and balanced at least quarterly. Cash contributions to the Program from third parties must be accounted for in
<br /> the general ledger with other Grant Funds. Third party in-kind (non-cash)contributions are not required to be
<br /> recorded in the general ledger, but must be under accounting control, possibly through the use of a memorandum
<br /> ledger. To comply with 2 CFR 200.305(b)(7)(i)and 30 ILCS 708/520, Grantee shall use reasonable efforts to ensure
<br /> that funding streams are delineated within Grantee's accounting system. See 2 CFR 200.302.
<br /> (b) Source Documentation. Accounting records must be supported by such source documentation as
<br /> canceled checks, bank statements, invoices, paid bills, donor letters,time and attendance records, activity reports,
<br /> travel reports, contractual and consultant agreements, and subaward documentation. All supporting documentation
<br /> should be clearly identified with the Award and general ledger accounts which are to be charged or credited.
<br /> (i) The documentation standards for salary charges to grants are prescribed by 2 CFR 200.430, and
<br /> in the cost principles applicable to the entity's organization (Paragraphs 7.4 through 7.5).
<br /> (ii) If records do not meet the standards in 2 CFR 200.430,then Grantor may notify Grantee in
<br /> PART TWO, PART THREE or Exhibit G of the requirement to submit Personnel activity reports.
<br /> See 2 CFR 200.430(i)(8). Personnel activity reports shall account on an after-the-fact basis for
<br /> one hundred percent(100%)of the employee's actual time, separately indicating the time spent
<br /> on the grant, other grants or projects, vacation or sick leave, and administrative time, if
<br /> applicable. The reports must be signed by the employee, approved by the appropriate official,
<br /> and coincide with a pay period. These time records should be used to record the distribution of
<br /> salary costs to the appropriate accounts no less frequently than quarterly.
<br /> (iii) Formal agreements with independent contractors, such as consultants, must include a
<br /> description of the services to be performed,the period of performance, the fee and method of
<br /> payment, an itemization of travel and other costs which are chargeable to the agreement, and
<br /> the signatures of both the contractor and an appropriate official of Grantee.
<br /> (iv) If third party in-kind (non-cash)contributions are used for Grant purposes, the valuation of these
<br /> contributions must be supported with adequate documentation.
<br /> (c) Internal Control. Effective control and accountability must be maintained for all cash, real and personal
<br /> property, and other assets. Grantee must adequately safeguard all such property and must provide assurance that it
<br /> is used solely for authorized purposes. Grantee must also have systems in place that provide reasonable assurance
<br /> that the information is accurate, allowable, and compliant with the terms and conditions of this Agreement. 2 CFR
<br /> 200.303.
<br /> State of Illinois
<br /> INTERGOVERNMENTAL GRANT AGREEMENT(U-IGA)FISCAL YEAR 2022/3 4 21
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