R2022-46 Resolution Authorizing Acceptance of Intergovernmental Grant Agreement Between the State of Illinois Department of Commerce and Economic Opportunity and the City of Decatur, Illinois

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Agreement No 21-203195 (i) Waived and de minimis Indirect Cost Rate elections will remain in effect until the Grantee elects a different option. (b) A Grantee must submit an Indirect Cost Rate Proposal in accordance with federal regulations,in a format prescribed by Grantor. For Grantees who have never negotiated an Indirect Cost Rate before,the Indirect Cost Rate Proposal must be submitted for approval no later than three months after the effective date of the Award. For Grantees who have previously negotiated an Indirect Cost Rate, the Indirect Cost Rate Proposal must be submitted for approval within 180 days of the Grantee's fiscal year end,as dictated in the applicable appendices,such as: (i) Appendix V and VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for state and local governments, (ii) Appendix III to 2 CFR Part 200 governs Indirect Cost Rate Proposals for public and private institutions of higher education, (iii) Appendix IV to 2 CFR Part 200 governs Indirect(F&A)Costs Identification and Assignment,and Rate Determination for Nonprofit Organizations,and (iv) Appendix V to 2 CFR Part 200 governs state/Local Governmentwide Central Service Cost Allocation Plans. (c) A Grantee who has a current,applicable rate negotiated by a cognizant federal agency shall provide to Grantor a copy of its Indirect Cost Rate acceptance letter from the federal government and a copy of all documentation regarding the allocation methodology for costs used to negotiate that rate,e.g.,without limitation,the cost policy statement or disclosure narrative statement. Grantor will accept that Indirect Cost Rate,up to any statutory,rule-based or programmatic limit. (d) A Grantee who does not have a current negotiated rate,may elect to charge a de minimis rate of 10%of modified total direct costs which may be used indefinitely.No documentation is required to justify the 10%de minimis Indirect Cost Rate.2 CFR 200.414(f). 7.3. Transfer of Costs.Cost transfers between Grants,whether as a means to compensate for cost overruns or for other reasons,are unallowable.See 2 CFR 200.451. 7.4. Higher Education Cost Principles.The federal cost principles that apply to public and private institutions of higher education are set forth in 2 CFR Part 200 Subpart E and Appendix 111. 7.5. Government Cost Principles.The federal cost principles that apply to state,local and federally- recognized Indian tribal governments are set forth in 2 CFR Part 200 Subpart E,Appendix V,and Appendix VII. 7.6. Financial Management Standards.The financial management systems of Grantee must meet the following standards: (a) Accounting System.Grantee organizations must have an accounting system that provides accurate,current,and complete disclosure of all financial transactions related to each state-and federally-funded Program.Accounting records must contain information pertaining to state and federal pass-through awards,authorizations,obligations,unobligated balances,assets,outlays,and income. These records must be maintained on a current basis and balanced at least quarterly.Cash contributions to the Program from third parties must be accounted for in the general ledger with other Grant Funds. Third party in-kind (non-cash)contributions are not required to be recorded in the general ledger,but must be under accounting control,possibly through the use of a memorandum ledger. To comply with 2 CFR 200.305(b)(7)(i)and 30 ILCS 708/520,Grantee shall use reasonable efforts to ensure that funding streams are delineated within Grantee's accounting system.See 2 CFR 200.302. State of Illinois INTER-GOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022/3 4 21 Page 10 of 47