R2022-46 Resolution Authorizing Acceptance of Intergovernmental Grant Agreement Between the State of Illinois Department of Commerce and Economic Opportunity and the City of Decatur, Illinois

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Agreement No 21-203195 (b) Source Documentation.Accounting records must be supported by such source documentation as canceled checks,bank statements,invoices, paid bills,donor letters,time and attendance records,activity reports,travel reports,contractual and consultant agreements,and subaward documentation.All supporting documentation should be clearly identified with the Award and general ledger accounts which are to be charged or credited. (i) The documentation standards for salary charges to grants are prescribed by 2 CFR 200.430,and in the cost principles applicable to the entity's organization(Paragraphs 7.4 through 7.5). (ii) If records do not meet the standards in 2 CFR 200.430,then Grantor may notify Grantee in PART TWO,PART THREE or Exhibit G of the requirement to submit Personnel activity reports. See 2 CFR 200.430(i)(8). Personnel activity reports shall account on an after-the-fact basis for one hundred percent(100%)of the employee's actual time,separately indicating the time spent on the grant,other grants or projects,vacation or sick leave,and administrative time, if applicable.The reports must be signed by the employee,approved by the appropriate official, and coincide with a pay period.These time records should be used to record the distribution of salary costs to the appropriate accounts no less frequently than quarterly. (iii) Formal agreements with independent contractors,such as consultants, must include a description of the services to be performed,the period of performance,the fee and method of payment,an itemization of travel and other costs which are chargeable to the agreement,and the signatures of both the contractor and an appropriate official of Grantee. (iv) If third party in-kind(non-cash)contributions are used for Grant purposes,the valuation of these contributions must be supported with adequate documentation. (c) Internal Control.Effective control and accountability must be maintained for all cash, real and personal property,and other assets.Grantee must adequately safeguard all such property and must provide assurance that it is used solely for authorized purposes.Grantee must also have systems in place that provide reasonable assurance that the information is accurate,allowable,and compliant with the terms and conditions of this Agreement. 2 CFR 200.303. (d) Budget Control. Records of expenditures must be maintained for each Award by the cost categories of the approved Budget(including indirect costs that are charged to the Award),and actual expenditures are to be compared with Budgeted amounts at least quarterly. (e) Cash Management. Requests for advance payment shall be limited to Grantee's immediate cash needs.Grantee must have written procedures to minimize the time elapsing between the receipt and the disbursement of Grant Funds to avoid having excess funds on hand.2 CFR 200.305. 7.7. Federal Requirements.All Awards,whether funded in whole or in part with either federal or State funds,are subject to federal requirements and regulations,including but not limited to 2 CFR Part 200,44 III. Admin.Code 7000.30(b)and the Financial Management Standards in Paragraph 7.6. 7.8. Profits.It is not permitted for any person or entity to earn a Profit from an Award.See,e.g.,2 CFR 200.400(g);see also 30 ILCS 708/60(a)(7). 7.9. Management of Program Income. Grantee is encouraged to earn income to defray program costs where appropriate,subject to 2 CFR 200.307. ARTICLE VIII REQUIRED CERTIFICATIONS 8.1. Certifications.Grantee shall be responsible for compliance with the enumerated certifications to the extent that the certifications apply to Grantee. State of Illinois INTER-GOVERNMENTAL GRANT AGREEMENT FISCAL YEAR 2022/3 4 21 Page 11 of 47