R2022-71 Resolution Authorizing Execution of Inter-Governmental Grant Agreement with State of Illinois, Illinois Environmental Protection Agency

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Aorearrant No.3192101 7.6. ficial Mipagment standWs.The financial management systems of Grantee must meet the following standards; (a) ActountirwSystern.Grantee organizations must have an accounting system that provides accurate,current,and complete disclosure of ad financial transactions related to each state-and federally- funded Program.Accounting records must contain information pertaining to state and federal pass-through awards,authorizations,obligations,unobligated balances,assets,outlays,and income.These records must be maintained on a current basis and balanced at quarterly.Gash contributions to the Program from third parties must be accounted for in the general ledger with other Grant Funds.Third party In-kind(non- cash)contributions are not required to be recorded in the general ledger,but must be under accounting control,possibly through the use of a memorandum ledger. To comply with 2 CFR 2W. (b)(7)(Q and 34 IICS 708/520,Grantee shall use reasonable efforts to ensure that funding streams are delineated within Grantee's accounting system.See 2 CER 200.3QL lb► Source Doarmartiation. Amounting records must be supported by such source documentation as canceled checks, baric statements, invoa'ir es, paid bills, donor letters, time and attendance records,activity marts,travel reports,contractual and consultant symernenu,and subaward doarmentadom All supporting documentation should be clearly Identified with the Award and general ledger accounts which are to be charW or cracked. (i) The documentation standards for salary charges to grants are prescribed by 2 CFR 20OA30, and In the cost principles applicable to the entity's organixation (Paragraphs 7.4 through 7.5). (0) If records des not ateet the standards in 2 LFR 2W.430,then Grantor may notify Grantee ina,MMM ori of the requirement to submit Personnel activity reports.See 2 CFR 20d,43%Q(€t), Personnel activity reports shag account on an after-theAld basis fru one hundred percent(UM-)of the employee's actual time,separately Indicating the time spent on the grant,other grants or projects,vacation or sick leave,and administrative t1am- If applicable.The reports must be signed by the employee,approved by the appropriate official,and coincide with a pay period.These time records should be used to record the distribution of salary COM to the appropriate accounts no less frequently than quarterly. (iii) Formal agreements with Independent contractors, such as consultants, must Include a description of the services to be performed,the period of performance,the fee end method of payment, an tterrtixation of travel and tether costs which are chargeable to the agreement,and the signatures of both the contrectar and an appropriate offlcial of Grantee. OW) If third party in-kind(norm-cash)contributions are used for Grant prupases,the valuation of these co ntrIbutions must be supported with adequate documentation. (c) Internal Control.UlNective control and accountability nm4t be maintained for all cash,real and personal property,and other anw.6raftee must adecivatoly W*uard an such progeny and Heusi provide assurance that It is used solely for authorized purpotet.Grantee must also have syst mt In place that provide remoanable assurance that the Informtfon Is semrate,allowable,and compliant with the term and conditions of this Agreement. 2 CER 200-303. (d) Hurt Control.Records of expenditures must be maintained for each Award by the crest categories of the approved budget(Including Indirect costs that are charged to the Award), and actual expenditures are to be compared with WOWAd amounts at Imt quarterly. Std of IMAOls INT40OVERNIVICUTAI.GfiAiV7'AGREEMENT FiSM YEAR 2022/314/29. Pago 10 of 36