R2022-129 Resolution to Appropriate Additional Motor Fuel Tax Funds for Restoration of Streets and Highways by the Municipality under the Illinois Highway Code, City Project 2022-08, Asphalt

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Public Works DATE: 8/5/2022 MEMO: 202245 TO: Honorable Mayor Moore Wolfe and City Council FROM: Scot Wrighton,City Manager Matthew C. Newell,P.E.,Public Works Director SUBJECT: Resolution to Appropriate Additional Motor Fuel Tax Funds for Restoration of Streets and Highways by the Municipality under the Illinois Highway Code City Project 2022-08,Asphalt SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolutions authorizing the Mayor to sign and the City Clerk to attest to the following: 1. Appropriating an additional$319,636 in State Motor Fuel Tax(MFT)funds to the$1,650,000 already appropriated to the project,for a total of$1,969,636 for the proposed 2022 Street Restoration project,City Project 2022-08,Asphalt;and 2. Awarding the contract for the Annual Street Restoration Project, City Project 2022-08,to Dunn Company,A Division of Tyrolt,Inc. as the lowest,responsible bidder in the amount of$2,935,000 and that the Mayor be authorized to execute the contract and the City Clerk to attest. The resolution represents an expenditure of$2,935,000 as the low bid plus $53,367.49 for project contingencies. The contract documents excluding project specific drawings,conditions,and provisions are attached. BACKGROUND: Streets Inspected Annually The Engineering Division inspects and rates approximately 1/2 of the City's streets on a yearly basis. The results of these inspections are input into a computer database which is used to project the future condition of the streets based on their current and historical condition,and surface type(i.e. brick,concrete,asphalt,etc.). This data is then paired with available funding and is used as a basis to aid City Engineering in the preparation of the City's yearly street improvement program. Staff then determines what type of improvement would be appropriate for each street. Project Description The 2022 project will perform mill and overlay work along Montgomery PI,an Alley East of Oakland and south of Eldorado,W. Leafland Ave.,E. Wood St. E Cantrell St. N Oakland Ave. Wildwood Dr,and E Pershing Rd(see attached location maps). These roads show signs of surface fatigue due to age. The surface needs to be replaced before defects further degrade the road's base. Pershing Rd was added due to a request from the Illinois Department of Transportation due to pavement damage from a large watermain failure last winter. Of particular note: E. Roosevelt Ave. is scheduled for a full reconstruction due to advanced deterioration. Chestnut Ave is scheduled to be widened due to the construction of Fire Station 7. In addition,pavement patching will be performed along portions of W. Rattan Ave. and N. Lourdes Ave. The tables below provide additional detail on the project. In total,5 lane miles of the City's 825 total lane miles will be rehabilitated as part of this project.