R2022-129 Resolution to Appropriate Additional Motor Fuel Tax Funds for Restoration of Streets and Highways by the Municipality under the Illinois Highway Code, City Project 2022-08, Asphalt

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increases compared to the 2021 Street Project. Hot-mix asphalt price is up approx. 17%from the from the 2021 street project. Dunn Company has successfully completed many jobs of this type for the City. Following approval by the Mayor and City Council,the contracts and bid tabulation will be forwarded to the Illinois Department of Transportation for final approval in accordance with the rules governing the disbursement of State Motor Fuel Tax funds. SCHEDULE: Following approval by the City Council,the contracts will be forwarded to the Illinois Department of Transportation(IDOT)in Effingham for approval. Work on this project will begin after a"Notice to Proceed"has been issued from the City. The Street Restoration project is scheduled to be completed late spring 2023 however it is anticipated most roads will be paved this year. PRIOR COUNCIL ACTION: May 2,2022—Council approved Resolution R2022-76 appropriating$1,650,000 of Motor Fuel Tax funds for the purpose of resurfacing streets and highways under the applicable provisions of the Illinois Highway Code. POTENTIAL OBJECTIONS: There are no known objections to this resolution and bid award. INPUT FROM OTHER SOURCES: Illinois Department of Transportation STAFF REFERENCE: Matthew Newell,Public Works Director and Paul Caswell, City Engineer. Matthew Newell will be in attendance at the City Council meeting to answer any questions of the Council on this item BUDGET/TIME IMPLICATIONS: Budget Impact: Funding for a majority of this project is allocated in the State Motor Fuel Tax Fund. Storm Sewer,culvert and catch basin reconstruction and adjustments will be funded out of the Storm Water Fund($56,526.50). Manhole adjustments will be funded out of the Sanitary Sewer Fund($78,170). Water service and valve box replacements will be funded out of the Water Main Replacement Fund($830,667.50). It is proposed that a total project expenditure of$2,935,000 be authorized which includes$1,969,636 of State Motor Fuel Tax funds. This amount represents the low bid amount of$2,881,632.51 plus $53,367.49 for project contingencies. Staff Impact: Staff time has been allocated for this project in the Capital Improvement Plan. MINORITY PARTICIPATION GOALS ON STATE MOTOR FUEL TAX FUNDED PROJECTS: The City receives State Motor Fuel Tax funds which are used to perform contract maintenance on streets and bridges on a regular basis. The expenditure of State MFT funds is highly regulated by the Illinois Department of Transportation. The City's minority participation goals may not be applied to State MFT projects. ATTACHMENTS: Description Type Resolution to Appropriate Additional Motor Fuel Tax Funds for Restoration of Streets and Highways by the Resolution Letter Minicipality under the Illinois Highway Code,City Project 2022-08,Asphalt Bid Tab Backup Material Location Maps Backup Material