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DATE: 8/24/22 <br /> MEMO: 22-29 <br /> TO: The Honorable,Mayor Julie Moore Wolfe <br /> Council Members <br /> FROM: Scot Wrighton,City Manager <br /> Shane G. Brandel,Chief of Police <br /> SUBJECT: The purpose of this memorandum is to request the expenditure of funds to CDS Office <br /> Technologies for the purchase of upgraded Panasonich-Pro Body-Worn cameras and equipment for the <br /> Police Department,and for upgrading the Police Department's digital evidence system to a new unified <br /> digital evidence platform. <br /> SUMMARY RECOMMENDATION: It would be the recommendation of staff that the council <br /> approve the expenditure$132,285.00 to purchase upgraded body worn cameras and equipment,and to <br /> upgrade the digital evidence system. The total cost breaks down to$120,900.00 for the BWCs and <br /> equipment,and$11,385.00 for the digital evidence upgrade. <br /> BACKGROUND: The City of Decatur Police Department first purchased Panasonic Mark3 body worn <br /> cameras in 2020.At the time,Panasonic had already developed and were testing a newer version of a <br /> body worn camera,the BWC4000. Panasonic offered a trade in program to agencies that purchased their <br /> Mark3 cameras during a specified time frame,whereas the Mark3 cameras were eligible for a future free <br /> upgrade to the BWC4000 once the new camera was fully developed and deployed.The City purchased <br /> 122 Mark3 BWCs during the eligible trade-in time frame. The City later purchased 26 additional Mark3 <br /> BWCs that fell outside of the eligible time frame. <br /> Panasonic has provided a quote through CDS Office Technologies to upgrade 122 Mark3 BWCs to the <br /> new BWC4000 at no cost,as well provided a quote to upgrade the additional 26 Mark3 BWCs to the <br /> newer camera.The quote also includes costs for associated parts,such as spare batteries,charging bays <br /> and BWC docks. The quote also includes costs for additional 3-year licensing for the cameras;an <br /> expense the City would incur regardless of this upgrade. <br /> For many years,the Police Department has used a Panasonic evidence system to store digital files. <br /> Panasonic has released a new,upgraded UDE(unified digital evidence)platform.The included quotes <br /> include the cost to upgrade the current evidence system to the newer,windows-based platform. <br /> PRIOR COUNCIL ACTION: The Council first approved the purchase of body worn cameras in 2020. <br /> POTENTIAL OBJECTIONS: No objections are anticipated. <br /> STAFF REFERENCE: Shane G. Brandel,Chief of Police,474-2745,sbrandel(.ddecaturil.ov and <br /> Bradley D.Allen,Deputy Chief of Police,424-2740,ballenLedecaturil.gov <br /> BUDGET/TIME IMPLICATIONS: The cost for this purchase has been considered for payment with <br /> ARP funds or other available grant funding. Any excess amount would be paid by the General Fund. <br /> ATTACHMENTS: CDS Office Technologies invoices <br />