R2023-04 Resolution Accepting the Bid and Authorizing the Execution of a Contract with Traffic Control Corporation for the Purchase of Traffic Signal Controllers and Cabinets, City Project 2022-07

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1/11/23,2:25 PM Item Coversheet Public Works DATE: 1/9/2023 MEMO: 2023-07 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matthew Newell,P.E.,Public Works Director SUBJECT: Resolution Accepting the Bid and Authorizing the Execution of a Contract with Traffic Control Corporation for the Purchase of Traffic Signal Controllers and Cabinets,City Project 2022-07 SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the Mayor to sign and the City Clerk to attest awarding the Contract for the delivery of traffic signal controllers and cabinets,City Project 2022-07,to Traffic Control Corporation,as the lowest,responsible bidder in the amount of$147,389.00. BACKGROUND: State Motor Fuel Taxes are levied and collected by the State of Illinois;funds are allocated to local agencies,and are administered by the Illinois Department of Transportation(IDOT). The City is required to adopt a resolution specifying the allocation of State MFT funds to their intended projects. Project Description Many of the City's traffic signal cabinets are 15-20 years old and in need of replacement. This purchase of controllers and cabinets will replace existing equipment at the intersections along Main Street and Franklin St(N&S Business 51)through downtown. Along with the reduced maintenance cost and spare parts concerns,the new equipment is updated which allows us to utilize newer technology today and in the future. The selected intersections do not have vehicle detection and they operate off a time-based coordination program. The following 11 intersection are proposed South Main Street(South Bound Franklin Street(North Bound Bus.US Business US 51)Intersections 51)Intersections North Street Decatur Street William Street Wood Street Prairie Street Main Steet Main Street Park Street Wood Street William Street North Street Letting Results The project scope and specifications were prepared by the Engineering Division and reviewed and approved by the Illinois Department of Transportation. The project was advertised on December 15 and December 22,2022,and bids were opened on January 5,2023. The results of the letting are as follows(bid tabulation attached): Compared to Bidder Total Bid Price Engineer's Est. Over(Under) Traffic Control Corp. $147,389.00 (1.74%) Engineer's Estimate $150,000.00 One company and two plan rooms took out bid packages for the Traffic Signal Controllers and Cabinets,and one submitted a bid. Traffic Control Corp.provided the lowest responsible bid at 1.74%below the engineer's estimate. Traffic Control Corp.provides https://decatur.novusagenda.com/agendaweb/CoverSheet.aspx?ItemID=4189 1/2