R2023-35 Resolution to Appropriate State Motor Fuel Tax Funds to Pay the City's Portion for the Improvements to IL 121 (Mt.Zion Road) from its Intersection with US 36 to the Edge of City Limits by Municipality Under Illinois Highway Code

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2/17/23,8:27 AM Item Coversheet 'd Public Works DATE: 2/14/2023 MEMO: 2023-16 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Jon Kindseth,Deputy City Manager Matt Newell,P.E.,Public Works Director Paul Caswell,P.E.,City Engineer SUBJECT: Resolution Authorizing an Agreement with the State of Illinois for Improvements to IL 121 (Mt Zion Road)from its Intersection with US 36 to the edge of City Limits City Project 2022-15 Section No.22-00215-00-TL SUMMARY RECOMMENDATION: It is recommended that the City Council adopt the attached Resolutions authorizing the Mayor to sign and the City Clerk to attest to the following items related to the improvements of IL 121 (Mt. Zion Road)from its intersection with US 36 to the edge of City Limits. 1.Resolution authorizing an agreement with the State of Illinois for the improvement of IL 121 including pavement,traffic signals,sidewalks and curb and gutter. The Agreement is for$119,060 with a provision to provide any additional funds to cover the actual costs. This Resolution is Exhibit A in the City-State Agreement. 2.Resolution appropriating$119,060 in State Motor Fuel Tax(MFT)Funds to pay for the City's portion of the improvements as outlined in the City-State Agreement. BACKGROUND: State funding has been allocated for the improvements of IL 121 (Mt. Zion Rd.)from its intersection of US 36 and Airport Rd. through the Village of Mt.Zion. The work is to include milling off the existing pavement and overlaying the road with new asphalt and improving the traffic signals along the route. The State will be using federal safety funds to cover 90%of traffic signal cost. The remaining 10%is split between the State and the City as per the traffic signal master agreement. The State is also covering 80%of the cost to mill and overlay all City maintained approaches and turn lanes. The Agreement includes the traffic signal replacements at US 36,Airport Rd,and IL 121;Maryland St. and IL 121;Aldi Dr. and IL 121; Southgate Dr. and IL 121;and Lost Bridge Rd and IL 121. Lost Bridge Rd is owned by Macon County but is maintained by the City,the$5,175 cost for the replacement will be reimbursed by County per the City/County Traffic Signal Maintenance Agreement. The project also includes median widening on Airport Rd at the Decatur and Eastern Illinois Railroad. The Illinois Commerce Commission(ICC)is working with the Decatur and Eastern Illinois Railroad for the installation of gates at this crossing. The current median is not wide enough to handle the crossing arm and counterweight. The work will be 100%reimbursable through the Grade Crossing Protection Fund and an ICC order is expected soon. The ICC requires that the order and reimbursement be to the owner of the road jurisdiction. The cost of work is estimated at$25,000 and will be fully reimbursed. The total project cost is estimated at$9,200,000. City-State Agreement The City-State Agreement includes the following items: https://decatur.novusagenda.com/agendaweb/CoverSheet.aspx?itemID=4255 1/2