R2023-59 Resolution Authorizing an Agreement with Architectural Expressions, LLP, for Decatur Public Library Improvements

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Public Works Memorandum NO. 2022-22 DATE: April 3,2023 TO: Mayor Julie Moore Wolfe and City Council FROM: Scot Wrighton, City Manager Jon Kindseth, Deputy City Manager Matt Newell,P.E., Public Works Director SUBJECT: Resolution Authorizing an Agreement with Architectural Expressions, LLP, for Municipal Services Center Projects City Project 2023-07 SUMMARY RECOMMENDATION: It is recommended that Council adopt the attached resolutions authorizing the following: 1. An Agreement with Architectural Expressions (AEX)to design and perform construction oversight of an addition to the Municipal Services Center and improvements to the roof, City Project 2023-07, for a fee not to exceed$100,000.00 2. An Agreement with Architectural Expressions to design and oversee construction of improvements to the Decatur Public Library, for a fee not to exceed $120,000.00 3. An Agreement with Architectural Expressions to design safety improvements and perform space needs analysis at the Decatur Civic Center, for a fee not to exceed$55,000.00 PRIOR COUNCIL ACTION: There have been no prior Council actions on these projects, other than study session discussions. BACKGROUND: Municipal Services Center Addition and Roof Improvements—The MSC was constructed in 1987. A facility study was completed by AEX in 2017. Two of the major items addressed in the study were the condition of the roof and better internal employee circulation. In 2022, staff analyzed its long-term facility needs and determined that they can use the existing MSC site for another 36 plus years if comparatively minor upgrades are made. This is also made possible by some Public Works use of newly required buildings on the transit campus. Accordingly, the City Council authorized MSC improvements in the 2023 budget.