R2023-95 Resolution Authorizing a Professional Engineering Services Agreement with Crawford, Murphy and Tilly, Inc. to Provide Final Design Engineering Services for the South Water Treatment Plant Electrical Improvements Project, City Project 2022-18

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5/12/23,2:23 PM Item Coversheet The South Water Treatment Plant's reinforced concrete containment structure was designed to last a century. But the electrical and mechanical infrastructure within the plant needs to be replaced roughly every one-third(1/3)of a century.The South Water Treatment Plant was completed in 1988;we are now at the one-third of a century mark. These improvements were anticipated in the CDM Smith water study,and they were a key factor in the City Council's decision to make long range financial planning decisions to assure the city had sufficient funds to complete water system upgrades through the year 2050.These include: allocating$9 million in ARP funds to water system capital, issuing a$25 million water/sewer bond in 2021,applying for additional grants,applying for and receiving approval for IEPA low interest loan funds,continuing to make reasonable and appropriate increases in water charges every year to keep pace with ever-growing costs of new water infrastructure and more.This is wise financial planning since the city's water system is a key component of Decatur's economic development strategy,and it means the city will be able to pay for these electrical improvements when they reach the bidding stage. Engineering Services Agreement The scope for CMT's engineering services includes: 1. Review existing background information 2. Site visits 3. Project kickoff meeting 4. Progress/design meetings 5. Opinion of probable construction costs 6. Calculations 7. Specifications 8. Drawings 9. Permitting 10. QA/QC review 11. Constructability review 12. Project management COUNCIL PRIORITY GOALS: This project implements City Council Priority Goal#5,implement new revenue initiatives and cost reduction measures designed to make Decatur more financially secure,in that it demonstrates to investors,bond underwriters,citizens and other partners that the Decatur water system is on a sound financial footing. It also implements City Council Priority Goal#6,collaborate with others to ensure that the management of Lake Decatur and adjoining public open spaces,is integrated and wholistic.It will help to ensure that the water supply is resilient and will provide for economic development opportunities. PRIOR COUNCIL ACTION: The City Council authorized a professional service agreement with CMT for final design services for the South Water Treatment Plant(SWPT)chemical feed system improvements,William Street Pump Station Improvements,the bulk water station improvements and a loan application for the plant electrical improvements on October 17,2022(Resolution 2022-15). CMT was responsible for preparing the project plan that was submitted with those loan documents. This work is budgeted in the F.Y. 2023 Capital Improvement Plan. POTENTIAL OBJECTIONS: None anticipated. INPUT FROM OTHER SOURCES: Crawford,Murphy and Tilly, Inc. STAFF REFERENCE: Matt Newell,Public Works Director and Paul Caswell,City Engineer. Matt Newell will be in attendance at the City Council meeting to answer any questions of the Council on this item. This memorandum was prepared by Robert Weil, Assistant City Engineer. https://decatur.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=4368 2/3