R2023-95 Resolution Authorizing a Professional Engineering Services Agreement with Crawford, Murphy and Tilly, Inc. to Provide Final Design Engineering Services for the South Water Treatment Plant Electrical Improvements Project, City Project 2022-18

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2. Approvals of Governmental Entities. Furnish to the City's Representative such documents and design data as may be required for, and assist in the preparation of,the required documents so that the City may apply for approvals of such governmental authorities as have jurisdiction over design criteria applicable to the Project,and assist in obtaining such approvals by participating in submissions to and negotiations with appropriate authorities. 3. Adjusted Project Costs. Advise the City's Representative of any adjustments to the latest opinion of probable Project Costs caused by changes in extent or design requirements of the Project or construction costs and furnish a revised opinion of probable Project Cost based on the Drawings and Specifications.Project Costs include construction cost,contingencies,allowances for charges of all professionals and consultants,allowances for the cost of land and rights-of-way, allowances for the relocation of utility facilities and equipment if necessary,and allowances for compensation for damages to properties and interest and financing charges. 4. Contract Document Preparation. Complete preparation of the construction contract documents by filling in the necessary information in Parts I, II,and IV of the City's standard CICO. The Consulting Engineer shall prepare Part 3 "Technical Specification"of the CICC for inclusion in the standard construction contract. The Consulting Engineer shall not alter the City's standard contract document without the permission of the City's Representative. The City's Representative may provide the Consulting Engineer with previously prepared Technical Specifications which may be used as appropriate. The Consulting Engineer shall,to the maximum extent possible,follow the formats for Technical Specifications as provided by the City's Representative. 5. Document Presentation. Furnish paper copies and digital copies of the CICC in the number and format specified in Exhibit A, Scope of Work and present and review the CICC in person with the City as the City's Representative shall direct. The cost of document reproduction shall be considered to be a reimbursable expense and paid in accordance with Section V(C)of this Agreement. 6. Completion Time. The Final Drawings and Specifications shall be completed, submitted and approved by the City's Representative within the time period set forth in Exhibit C,Project Timeline. C. BIDDING PHASE. The Consulting Engineer shall,after written authorization to proceed with the Bidding Phase: 1. Assist in Bidding. Assist the City's Representative in obtaining bids for each separate City contract for construction,materials,equipment and services for the Project. 2. Advise Regarding Contractors and Subcontractors. Consult with and advise the City's Representative as to the acceptability of subcontractors and other persons and organizations proposed by the City's Contractors, ("Contractors"), for those portions of the work as to which such acceptability is required by the bidding documents. 3. Consult Regarding Substitutes. Consult with and advise the City's Representative as to the acceptability of substitute materials and equipment proposed by the Contractors when substitution prior to the award of contracts is allowed by the bidding documents. 4. Distribute Plans and Contract Documents to Bidders. Reproduce sufficient copies of the plans and contract documents and make them available to all prospective bidders. The Consulting Engineer shall create a Plan Holder List by recording the business name,contact person name, address,telephone number,fax number and email address of each of the bidders taking a set of 3 Last Revised:2/03/2022