R2023-99 Resolution Authorizing Supplement #2 to the Professional Engineering Services Agreement with AECOM for Design Services for the Brush College Road Grade Separation over Faries Parkway and the Norfolk Southern Railroad

Home Browse Search

5/10/23,5:10 PM Item Coversheet in Public Works DATE: 5/8/2023 MEMO: 2023-37 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matthew C.Newell,P.E.,Public Works Director SUBJECT: Resolution Authorizing Supplement#2 to the Professional Engineering Services Agreement with AECOM for Design Services for the Brush College Road Grade Separation over Faries Parkway and the Norfolk Southern Railroad city Project 2009-33 Section 09-00933-01-BR SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolutions authorizing the Mayor to sign and the City Clerk to attest to the following items: 1. City Resolution authorizing Supplement#2 to the professional engineering services agreement between the City of Decatur and AECOM Technical Services,Inc.,(AECOM)to perform design services for the Brush College Road/Faries Parkway railroad grade separation project. The supplemental fee is$580,022 for a total design fee of$4,505,767,with the entire amount being reimbursed by the Freight Program($2,400,000)and the Grade Crossing Protection Fund(currently approved: $1,525,745;requested: $2,105,745). 2.Resolution authorizing Supplement#2 to the Local Public Agency Engineering Services Agreement between the City of Decatur and AECOM Technical Services,Inc. This agreement is required to use State Motor Fuel Taxes and other State and Federal funding. BACKGROUND: The Brush College Road Grade Separation Project was advertised for bid in the State bulletin on Friday,May 12,2023,with a planned bid letting by the State of Illinois on June 16,2023. On March 30,2023,Governor J.B.Pritzker announced an additional$10 million in National Highway Freight Program funding bringing a total of$44 million in Federal funding for the Brush College project. With the announcement,the Illinois Department of Transportation requested that the City do everything possible to advertise the project by May 12 for the June 16,2023,IDOT bid letting. AECOM agreed to proceed immediately to update the nearly 1.5-year-old plans to meet the rapidly approaching deadline. AECOM was able to provide the updated plans to IDOT for review by the third week in April. Engineering Services After receiving notification of a$25 million National Highway Freight Program grant,the City approved its initial design contract for$3,349,667 with AECOM on October 1,2018. On September 8,2020,the Council approved Supplement#1 adding$576,078 to the design agreement for a total approved amount of$3,925,745. Since the last supplement in 2020,AECOM completed the project design in late 2020. As the City dealt with difficult property owners and eventually sought quick take authority from the State and entered condemnation proceedings,the City and IDOT pushed AECOM to prepare for at least two bid lettings in 2021 before getting on the January 2022 letting which ended with higher than expected bids. In 2021,during the push to meet various lettings,AECOM notified City staff that the work had expended the additional funds. At that time,the project appeared to be nearing its conclusion and AECOM was advised to wait until the completion of the engineering phase. During the ensuing time,in addition to the letting preparations,AECOM has continued to assist the City in the considerable effort to organize and facilitate the relocation of the numerous utilities going through the construction site. https://decatur.novusagenda.com/agendaweb/CoverSheet.aspx?ItemID=4380 1/3