R2023-95A Resolution Rescinding a Local Public Agency Agreeement with Federal Participation of Brush College Road /Faries Parkway Railroad Grade Separation

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5/10/23,3:06 PM Item Coversheet Public Works DATE: 5/5/2023 MEMO: 2023-45 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Scot Wrighton,City Manager Matt Newell, P.E.,Public Works Director SUBJECT: Resolution Rescinding a Local Public Agency Agreement for Federal Participation of Brush College Road/Faries Parkway Railroad Grade SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolutions: 1. Resolution rescinding a Local Public Agency Agreement for Federal Participation for the construction of the Brush College Road/Faries Parkway railroad grade separation. The Agreement authorized the expenditure of$48,640,691. Section 09- 00933-01-BR. 9-00933-01-BR. This agreement was approved by the City Council on January 18,2022. When the City rejected the higher than expected bids received in January,2022,IDOT did not execute this agreement and it is no longer in effect for this project. 2. Resolution authorizing a Joint Funding Agreement for Construction Work for the construction of the Brush College Road/ Faries Parkway railroad grade separation. The Agreement authorizes the expenditure of$62,589,265 for the construction of the grade separation which represents the following funds: a. $35,800,000 in National Highway Freight Program funds(Federal Funding). b. $11,424,255 in Grade Crossing Protection funds. C. $6,000,000 in Multi-Model Transportation Bond Funds(Rebuild Illinois Funds). d. $1,500,000 in State fund commitment for Martin Luther King,Jr. Drive/Wood Street reallocated to Brush College Road. e. $7,865,010 in City funds. City funds are budgeted to include State MFT,Water,and Storm Water funds. The final allocation of City funds will be determined once bids are received and actual costs are known. Under an agreement with the Norfolk Southern Railway Company,the City will be reimbursed$1 million for this project. The City was awarded a Congressional Earmark from Senator Tammy Duckworth through the Federal Railroad Administration for$2 million. The City has requested an additional$5 million in Grade Crossing Protection Funds for the project. The City is still seeking additional funding through applications for additional grants to offset the City's cost obligation. 3. Resolution rescinding a Local Public Agency Engineering Services Agreement between the City of Decatur and AECOM Technical Services,Inc.,to perform construction engineering services for the Brush College Road/Faries Parkway railroad grade separation project for a fee of$4,541,821. Section 09-00933-01-BR. This was approved by the City Council on December 6,2021. With the passage of time since that agreement and increased personnel costs and an expected increase in the construction length as the project begins late in the year, it was considered best to do a fresh agreement. 4. Resolution authorizing a Local Public Agency Engineering Services Agreement between the City of Decatur and AECOM Technical Services,Inc.,to perform construction engineering services for the Brush College Road/Faries Parkway railroad grade separation project for a fee of$5,012,278.00. It is expected that the City will be reimbursed for$3.5 million of this expense as part of the Joint Agreement currently being reviewed by the Illinois Department of Transportation(IDOT). BACKGROUND: Joint Funding Agreement The Brush College Road Grade Separation Project is to be advertised for bid in the State bulletin on Friday,May 12,2023,with a planned bid letting by the State of Illinois on June 16,2023. The foundation document of getting the project to construction is the https://decatur.novusagenda.com/agendaweb/CoverSheet.aspx?Item ID=4370 1/3