Motion Amending Council Policies - Placing Items on Agenda

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Council(among other topics specifically allowed under the Open Meetings Act,5 ILCS 120/1 et seq.). The Mayor and Councilmembers understand that they are on their honor not to disclose any confidential information publicly. Where the Mayor or a Councilmember wishes to inquire about the performance of a City employee, such an inquiry will be directed only to the City Manager. The City Manager must handle such inquires mindful of the confidentiality and trust that are inherent in employee personnel records. 3. Meeting Agenda a. Agenda Items Items can be brought before the Council for consideration, or reconsideration,upon the recommendation of the Mayor, the City Manager or any four (4) members of Council. An item can be removed from a Council agenda by the same party or parties who requested it be placed thereon. Placement of an item on the agenda for consideration or reconsideration by Council will be requested through the City Manager's Office. By majority vote, the City Council may change the order of, or delete agenda items from, the official agenda at the start of a meeting; but they may not add agenda items in this manner. b. Closing of A enda The City Manager will discuss each agenda first with the Mayor and then publish and distribute the agenda and supporting documents to Councilmembers and staff at the earliest possible date in advance of each City Council meeting. He/she will rely on staff members to present complete supporting information at the earliest time in advance. In order for City Council and staff members to be prepared and to exchange information effectively, the City Council agenda will be closed at close of business on Monday of the week prior to each Council meeting. After this time,the City staff and Council will not be obligated to act upon an item/issue or provide additional research for the meeting. Items brought by the public after that date may be accepted by the City Council or may be deferred to a future agenda with sufficient time for preparation. Electronic dissemination of agenda items will be sent to Council. c. Agenda Preparation and Distribution The City Clerk's Office shall be responsible for the compilation of the materials and for the timely distribution of written City Council meeting agendas with all available back-up information which shall be made available to each Councilmember at least by