2023-36 Ordinance Amending the City of Decatur Budget for the Fiscal Year Ending December 31, 2023

Home Browse Search

LETTER to the DECATUR CITY COUNCIL Finance Department DATE: June 14, 2023 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Scot Wrighton, City Manager Ruby James, City Treasurer& Director of Finance SUBJECT: An Ordinance Amending the 2022 Budget Reconciliation Ordinance of the City of Decatur, Illinois SUMMARY RECOMMENDATION: City Administration recommends City Council approval of the attached Ordinance. BACKGROUND: City Council adopted the Fiscal Year 2022 Budget and Appropriation Ordinance for the purpose of defraying the expenses of certain departments and funds of the City of Decatur for the fiscal year beginning January 1, 2022 and ending December 31, 2022. On December 19th 2022 for Fiscal Year 2022, the City Council approved an ordinance to amend the budget to reconcile the budget and appropriate additional funds for operational expenditures for the City to effect provision of services to its citizens which were not anticipated at the time of adoption. Passage of a budget reconciliation ordinance every December is a regular part of closing out and properly ending a fiscal year. However, because the fiscal year is not closed until some time after the end of the accounting period, there were additional expenditures necessary in Fiscal Year 2022 not anticipated at the time of the December 19th Ordinance. On January 1211 of 2023, the following amendment was made as a necessity to close out Fiscal Year 2022 with a positive balance in several areas. • The City General Administration division (039) in the General Fund; reduce by$25,000 the contingency line in this division to offset additional spending needed for the legal department. • The Legal Department(020)in the General Fund;appropriate$25,000 for outside litigation and labor relations expense incurred due to ongoing consultation with outside legal counsel. • Local Streets&Roads Fund 42;appropriate an additional$155,000 to fund micro-surfacing and street improvements that exceeded anticipated yearly totals at the end of the calendar year. Due to moderate weather conditions,the City was able to complete more street work in late 2022. Page 1 of 2