2023-36 Ordinance Amending the City of Decatur Budget for the Fiscal Year Ending December 31, 2023

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LETTER to the DECATUR CITY COUNCIL Finance Department DATE: June 14, 2023 TO: Honorable Mayor Moore Wolfe and City Council Members FROM: Scot Wrighton, City Manager Ruby James, City Treasurer& Director of Finance SUBJECT: Ordinance Amending the City of Decatur Budget for the Fiscal Year Ending December 31, 2023 SUMMARY RECOMMENDATION: City Administration recommends City Council approval of the attached Ordinance. BACKGROUND: City Council adopted the Fiscal Year 2023 Budget and Appropriation Ordinance for the purpose of defraying the expenses of certain departments and funds of the City of Decatur for the fiscal year beginning January 1, 2023 and ending December 31, 2023. As has sometimes occurred in previous years, it is necessary to reconcile the budget and appropriate additional funds for operational expenditures and program additional revenues to effect provision of services to its citizens which were not anticipated at the time of adoption. • The City General Administration division (039) in the General Fund; reduce by $200,000 the contingency line in this division to fund other increases in general fund expenses indicated below,further spending will reduce the cash fund balance by$350,000 which will reduce the cash reserve from approximately 101 days at the end of May to approximately 98 days. This still maintains the Council required cash reserve balance of at least 90 days. • The Legal Department (020) in the General Fund; appropriate $100,000 for outside litigation and labor relations expense incurred due to unforeseen legal matters arising during the year. • The Finance Department (035) in the General Fund; appropriate $150,000 for expenses incurred due to employee turnover for outside accounting assistance and higher auditing expenses in order to ensure a timely FY2022 audit. • The Police Department (065) in the General Fund; appropriate $300,000 for software expenses as part of the CAD (Computer Aided Dispatch) software upgrade. The CAD system maintains logs and records of calls, activities, and other information. The working group for the Dispatch Center has, after a multi-year analysis, agreed upon a vendor. • The Police Department (065) in the General Fund; appropriate $165,000 for reimbursable expenses to training,small capital times, and other miscellaneous lines as part of the State of Illinois Community Development&Violence Prevention Grant received by the City. Page 1 of 3