R2023-158 Resolution Authorizing Acceptance of Recruitment and Retention Grant Awarded to the Decatur Police Department by the Illinois Law Enforcement Training and Standards Board

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Agreement No. 20130907 ARTICLE XII MAINTENANCE AND ACCESSIBILITY OF RECORDS;MONITORING 12.1. Records Retention.Grantee shall maintain for three(3)years from the date of submission of the final expenditure report,adequate books,all financial records and,supporting documents,statistical records,and all other records pertinent to this Award,adequate to comply with 2 CFR 200.334,unless a different retention period is specified in 2 CFR 200.334, 44 III.Admin,Code 7000.430(a)and (b)or PART TWO or PART THREE. If any litigation,claim or audit is started before the expiration of the retention period,the records must be retained until all litigation,claims or audit exceptions involving the records have been resolved and final action taken. 12.2. Accessibility of Records.Grantee,in compliance with 2 CFR 200.337 and 44 III.Admin. Code 7000.430(f),shall make books, records,related papers,supporting documentation and personnel relevant to this Agreement available to authorized Grantor representatives,the Illinois Auditor General,Illinois Attorney General,any Executive Inspector General,the Grantor's Inspector General,federal authorities,any person identified in 2 CFR 200.337,and any other person as may be authorized by Grantor(including auditors), by the State of Illinois or by federal statute. Grantee shall cooperate fully in any such audit or inquiry. 12.3. Failure to Maintain Books and Records.Failure to maintain books,records and supporting documentation,as described in this ARTICLE XII,shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this Agreement for which adequate books,records and supporting documentation are not available to support disbursement. 12.4. Monitoring and Access to Information.Grantee must monitor its activities to assure compliance with applicable state and federal requirements and to assure its performance expectations are being achieved. Grantor shall monitor the activities of Grantee to assure compliance with all requirements and performance expectations of the award. Grantee shall timely submit all financial and performance reports,and shall supply, upon Grantor's request,documents and information relevant to the Award. Grantor may make site visits as warranted by program needs. 2 CFR 200.329;200.332. Additional monitoring requirements may be in PART TWO or PART THREE, ARTICLE XIII FINANCIAL REPORTING REQUIREMENTS 13.1. Required Periodic Financial Reports,Grantee agrees to submit financial reports as requested and in the format required by Grantor.Grantee shall file quarterly reports with Grantor describing the expenditure(s) of the funds related thereto, unless more frequent reporting is required by the Grantee pursuant to specific award conditions. 2 CFR 200.208. Unless so specified,the first of such reports shall cover the first three months after the Award begins,and reports must be submitted no later than the due dates)specified in PART TWO or PART THREE,unless additional information regarding required financial reports is set forth in Exhibit G. Failure to submit the required financial reports may cause a delay or suspension of funding. 30 ILCS 705/1 et seq.;2 CFR 208(b)(3)and 200.328. Any report required by 30 ILCS 708/125 may be detailed in PART TWO or PART THREE. 13.2. Close-out Reports. (a) Grantee shall submit a Close-out Report no later than the due date specified in PART TWO or PART THREE,which must be no later than 60 calendar days following the end of the period of performance for this Agreement or Agreement termination. The format of this Close-out Report shall State of Illinois GRANT AGREEMENT FISCAL YEAR 2023 1/18/22 Page 15 of 35