R2023-154 Resolution Authorizing a Professional Services Agreement between the City of Decatur and PGAV Planners, LLC for Conducting Eligibility Studies and Preparing TIF Development Plans

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B. Reimbursable expenses will consist of reasonable travel expenses,local mileage,express delivery charges, photographic expenses,or the cost of printing or other reproduction of documents. Such expenses will be billed at their direct cost to PGAV.Reimbursable expenses shall not exceed S 1,000 without prior written consent from the City. C. Payments to PGAV for services and reimbursable expenses are due within 30 days after receipt of our statement.If no payment has been received within 60 days after receipt of our initial statement,PGAV will suspend services under this Agreement until PGAV has been paid in full the amounts due for services and expenses. V. SERVICES OUTSIDE THE SCOPE OF THIS AGREEMENT The scope of the work to be performed by PGAV shall be as provided for herein.The following work elements are hereby specifically noted as not included as tasks to be performed in conjunction with the terms of this Agreement: A. Revisions to the Eligibility Study or TIF Redevelopment Plan if the boundaries of the Project Area change after completion of the Joint Review Board meeting. If the City wishes to alter the boundaries to include additional properties or exclude certain properties after the meeting of the Joint Review Board,PGAV will provide an addendum to this contract and commence work after the addendum is approved by the City; B. Undertaking special studies such as market studies, economic impact studies, traffic impact studies, and any other special studies that may be useful to the City in making decisions on specific development pro- posals within the Project Area; C. Preparation of a Housing Impact Study. It is assumed that the final project will not result in the dis- placement of 10 or more inhabited residential units. D. Preparation of the required annual TIF reports that are required to be submitted to the Illinois Comptroller's Office; E. Preparation of tax increment revenue history or projections to be used in support of issuance of TIF bonds or other obligations or reporting on any outstanding bond issues. F. Preparation of and/or review of redevelopment agreements between the City and private parties wishing to receive TIF assistance. G. Attendance at more than one meeting each for the JRB meeting and the public hearing before the City Council. These services shall be considered additional work beyond the scope of this Agreement. These services may be provided at additional cost subject to a written scope of services for any such task(s)along with the fee to be paid. Any such work must be approved by the City and provided for in the form of a written addendum to this or separate Agreement. VI. PROJECT STAFFING&MANAGEMENT A. PGAV hereby agrees to provide the qualified professional,technical,and clerical staff available within the firm to conduct the work in accordance with the tasks as outlined in Section I of this Agreement. 8/1/2023 Decatur Proposed TIF -4-