R2023-159 Resolution Accepting the Proposal and Authorizing the Execution of an Agreement for Professional Services for the Electric Vehicle Readiness Plan with CDM Smith

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these meetings CDM Smith will also discuss data needs and other items needed from the City to facilitate project progress. Each meeting will be attended by up to four CDM Smith staff. 1.5. Monthly status reports-Monthly status reports summarizing the work completed over the course of the month will be submitted with each invoice.A total of 12 reports are assumed to be submitted. 1.6. Other meetings-CDM Smith has scoped for up to four additional meetings of up to one hour each for currently unspecified purposes not already covered elsewhere in this scope of services. For cost-estimation purposes,one of these meetings are assumed to be held in- person.These may take the form of presentation of interim findings,meetings with City staff,or other stakeholder meetings not specified in the public outreach task described under Task 2. Direct costs are associated with travel for up to four staff for up to one occasion. 1.7. Technical Review Committee-An independent team of two senior technical staff will conduct an independent review of the analysis and recommendations and share findings and suggested edits to the draft report prior to submittal to the City of Decatur. Deliverables • Draft and final Project Management Plan • Travel • Project schedule(assumed 12 months) • Meeting notes • Monthly status reports(assumed 12 months) • Monthly invoices 2. Current Conditions Assessment CDM Smith has identified key components of an existing conditions report based on the guidance provided by the U.S.Department of Energy's Electric Vehicle Readiness guide for local communities.The following scope of work reflects that guidance. 2.1. Policy and Planning Environment.CDM will summarize the existing national,state,and local regulatory and policy context to provide an understanding of what has already been accomplished.Examples may include brief synopses of the state Climate and Equitable jobs Act and REV Act,and the federal Infrastructure Investment and jobs Act and Inflation Reduction Act.This subtask will also review and local ordinances,plans,policies,or regulations relevant to EV charging,as provided by the client. 2.2. Review of Publicly Available Data.CDM Smith will review publicly available data to assemble the existing conditions report. Data analysis will include: Existing charging infrastructure and related data: • EV registrations for light duty vehicles in Macon County over the past five years using Illinois Secretary of State data