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ATTACHMENT A <br /> Project Scope Statement/City of Decatur RFQ EVRP 2023 <br /> The scope for this project includes work necessary to develop an EV Readiness Plan(EVRP)for the <br /> City of Decatur("the City").The EVRP will serve as a technical resource to the City,providing <br /> analysis on current and anticipated future conditions;anticipated gaps in EV charging and other <br /> barriers to electrification;best practices for local governments in planning,zoning,permitting,and <br /> site design;and implementation strategies to address gaps and barriers.The EVRP will also serve <br /> as a policy document to the City in establishing its role in the emerging area of EV charging and <br /> provide guidance on implementation actions for the City to fill that role after completion of the <br /> plan.Outreach and Environmental justice analysis to understand equity implications would help <br /> inform plan development.Stakeholder outreach and equity analysis is included as optional tasks <br /> should the City elect to include this work within the scope of services for the EVRP. <br /> Part A. Base Scope of Services <br /> 1. Project Management <br /> 1.1. Develop project management plan(PMP)-Project management activities will begin with <br /> preparation of a comprehensive project management plan (PMP).Elements of this plan will <br /> include frequency and methods of communication,quality management procedures, <br /> staffing details,a project work plan,invoicing,change management,and project closeout <br /> procedures.A detailed schedule will also be developed and is assumed to be an 12 month <br /> schedule.This document will be delivered within two weeks of acceptance of the official <br /> notice to proceed (NTP).It is assumed that the PMP will undergo one round of review and <br /> revision. <br /> 1.2. Project kickoff-Following the execution of contract documents and NTP,CDM Smith will <br /> conduct a project kickoff meeting with the City project staff and the CDM Smith project <br /> team.The purpose of the kickoff meeting is to offer an opportunity to verify that CDM <br /> Smith's understanding of project goals and critical success factors are aligned with the City. <br /> The kickoff meeting is also an opportunity to make any final adjustments to the following <br /> prior to project initiation:scope elements and delivery approach;additional inputs <br /> available from internal analysis;and schedule.CDM Smith will prepare the agenda, <br /> meeting-related documents,and detailed meeting notes.This meeting will be held in <br /> person at the City's offices or other location of the City's choosing and assumes travel for <br /> up to four CDM Smith staff. <br /> 1.3. Communications-This task is intended to address regular working meetings and status <br /> reporting not covered under specific scope items.All regular meetings are assumed to be <br /> remote/virtual unless otherwise specified. <br /> 1.4. Monthly status calls-Status calls will be held with the City of Decatur's core project staff <br /> for up to 12 meetings.The purpose of these calls will be to provide updates on ongoing <br /> tasks,discuss project progress,and resolve any scheduling conflicts that may arise.During <br />