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Part B. Optional Scope of Services <br /> 8 OPTIONAL TASK#1-Stakeholder and Public Outreach <br /> 8.1 Stakeholder engagement plan-CDM Smith will work with the City to develop one draft and <br /> one final Stakeholder Engagement Plan (SEP).The SEP will include a detailed engagement <br /> calendar and draft stakeholder list.It is assumed that the SEP will undergo one round of <br /> review and revision. <br /> 8.2 Advisory Committee meetings-CDM Smith will facilitate and prepare materials for up to <br /> three Advisory Committee meetings.Meeting materials will undergo one round of review <br /> and revision prior to presentation.Advisory Committee meetings will be virtual.CDM Smith <br /> will prepare invitations,agendas,presentation material,and notes for the Advisory <br /> Committee meetings.The client will be responsible for sending invitations. <br /> 8.3 Stakeholder interviews-CDM Smith will conduct up to eight(8)virtual stakeholder <br /> interviews.Up to two CDM Smith staff will attend the interviews,along with client <br /> representatives.CDM Smith will prepare draft interview questions prior to stakeholder <br /> interviews,which will be subjected to one round of review and revision by the City.CDM <br /> Smith will also prepare interview summary notes,which will undergo a maximum of one <br /> round of revisions. <br /> 8.4 Plan branding and messaging-CDM Smith will develop two draft options for plan name and <br /> branding and will make one round of revisions for the final plan name and branding.CDM <br /> Smith will develop one draft and one final plan fact sheet to include key messaging about <br /> the purpose of the plan,goals,timeline,and key opportunities for engagement. <br /> 8.5 Project webpage-CDM Smith will develop a webpage to be hosted on Decatur's city <br /> website.The webpage will be used primarily to provide general information about the plan, <br /> planning process,and opportunities for engagement.The public survey and virtual meeting <br /> tool will be external links embedded on the plan webpage.CDM Smith will develop initial <br /> content and up to two content updates. <br /> 8.6 Public survey-CDM Smith will produce a public survey to collect initial feedback on key <br /> transportation challenges,issues,and solutions from the public.CDM Smith will develop <br /> one draft and one final list of up to 15 questions for a public survey and will manage the <br /> survey using the Alchemer platform.After the survey period closes,CDM Smith will provide <br /> a results summary memo and detailed data tables.CDM Smith will develop a survey flyer <br /> and draft material for print/social media advertisements for the City to use in promoting <br /> the survey. <br /> Deliverables <br /> • Stakeholder engagement plan ■ Printing <br /> • Meeting and survey materials • Survey tool <br /> • Interview summary notes ■ Newspaper/social media advertisements for <br /> • Initial website layout and content,and up to public survey <br /> two updates of content 0 Meeting room rental <br />