R2024-23 Resolution Accepting the Bid and Authorizing the Execution of a Contract with E.L. Pruitt Co., for the Decatur Public Library Chiller Replacement Project

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PROJECT MANUAL PAGE 3 NOTICE TO BIDDERS The City of Decatur will receive sealed bids for the following construction projects at the Decatur Public Library located at 130 N. Franklin Ave, Decatur, IL: Chiller Replacement Bids will be accepted until 10:00 a.m., local Central Time, on December 15, 2023, at the City of Decatur, Purchasing& Internal Services Division,#1 Gary K.Anderson Plaza, Decatur, Illinois, 62523 at which time they will be publicly opened and read. Bids for the Chiller Replacement project must be marked in the bottom left-hand corner with "PROJECT NUMBER 2023-26B-SEALED BID FOR CHILLER REPLACEMENT—DECATUR PUBLIC LIBRARY". Bid documents may be obtained directly from Decatur Blue, Inc., located at 2300 West Wood, Decatur, IL 62523, and online at www.decaturblue.com. A mandatory pre-bid meeting for the project will be held in the Madden Auditorium, Decatur Public Library, 130 N. Franklin St., Decatur, IL at 10:00 a.m. on November 28, 2023. In addition to project questions,the opportunity will be provided to discuss the City's minority participation goals.Attendance is required to bid on this project. In response to questions arising at the meeting, minutes of the meeting will be distributed to the bidders. The following Minority Participation Goals for Public Works Contracts are in effect for this contract: (1)Ten percent(10%) of the total dollar amount of the contract should be performed by Minority Business Enterprises if subcontracting opportunities are available and/or 10%of the total dollar amount of the contract should be for the purchase of goods, material, and equipment to Minority Business Enterprises and (2) Eighteen percent(18%)of the total hours worked should be performed by minority workers. All Contractors shall provide evidence of meeting the City's minority participation goals prior to the award of this project and prior to all payments made for work completed or provide the City of Decatur documentation on their good faith efforts to comply with the participation goals. Required information and documentation is included in the Project Manual and is to be submitted with the bid proposal. The Council of the City of Decatur, Illinois reserves the right to accept, renegotiate or reject any or all proposals and to waive any variance from the requirements of the instruction for bidders.The Council further reserves the right to award the contract to the bidder which, in the opinion of Council,will best serve the public interest, and the criteria listed herein shall be subordinate to the discretion of Council with regard thereto.At the discretion of the Council, re-quired items may be submitted after the bid opening if there is sufficient compliance with instructions at the time of the bid opening to permit the City to determine the price bid. COD 2023-26A AEX 6541