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PROJECT MANUAL PAGE 7 <br /> 015 WARRANTY <br /> The successful bidder shall fully warranty all goods and services proposed against defects for a <br /> period of one year unless otherwise stated in the specifications. Should any defect occur on <br /> parts or labor excepting ordinary wear and tear,the successful bidder shall repair or replace <br /> same at no cost to the City immediately upon notice. <br /> If an extended warranty beyond one year is required,the period of time will be specified. <br /> All equipment supplied shall contain complete maintenance instructions and parts list. <br /> 016 NON-COLLUSION <br /> The bidder must completely fill out the non-collusion affidavit attached and have it properly <br /> notarized. <br /> 017 VENDOR DEFAULT <br /> The City of Decatur shall not accept bids from or award contracts to any person,firm, or <br /> corporation who is default on any obligation (ie: payment of truces, license, or other monies)to <br /> the City. <br /> 018 PREBID MEETING <br /> A mandatory pre-bid meeting for the project will be held in the Madden Auditorium, Decatur <br /> Public Library, 130 N. Franklin St., Decatur, IL at 10:00 a.m. on November 28, 2023. In addition to <br /> project questions,the opportunity will be provided to discuss the City's minority participation <br /> goals. Attendance is required to bid on this project. In response to questions arising at the <br /> meeting, minutes of the meeting will be distributed to the bidders. <br /> 019 ADDENDA&CHANGES <br /> Addenda are written documents issued by the City prior to the date for receipt of bids which <br /> modify or interpret the bidding documents by addition, deletion, clarification, or correction. <br /> During the course of an Invitation to Bid procedure, changes may take place affecting the terms <br /> and conditions or the specifications of the bid. If this is the case, a written addendum will be <br /> sent certified mail to all vendors who received the Invitation to Bid.The addendum will be on <br /> green colored paper. <br /> 020 BID OPENING <br /> All formal bids are opened in public by the Purchasing Supervisor or designated representative, <br /> at the stated time, date, and place included in the Invitation to Bid. Bidders, interested reporters <br /> and the public are allowed and encouraged but not required to attend the formal bid opening. <br /> COD 2023-26A AEX 6541 <br />