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SA 2309
<br /> Transportation, Region 4 Engineer, District 7 Attn: Joshua Porter, Traffic Signal Systems
<br /> Engineer, 400 West Wabash, Effingham, IL 62401.
<br /> The Company and the City shall each review the Project Manager Information portion of
<br /> the Project Status Report sheets, attached as Exhibits E and E1, respectively. If any
<br /> changes are required, the sheets are to be corrected and sent with this executed
<br /> Agreement.
<br /> The Company and the City shall each, at six (6) month intervals from the date of the
<br /> Commission Order approving this Agreement, submit to the Director of Processing and
<br /> Information, Transportation Bureau of the Commission, a Project Status Report, attached
<br /> as Exhibit E (Company)and Exhibit E1 (City) regarding the progress each has made toward
<br /> completion of the work required by this Agreement. Each Project Status Report shall
<br /> include the Commission Order's docket number, the Order date, the project completion
<br /> date as noted in the Order, crossing information (inventory number and railroad milepost),
<br /> type of improvement, and the name, title, mailing address, phone number, facsimile
<br /> number, and electronic mailing address of the Company and City Project Manager.
<br /> All bills for the City's work specified in Section 2 and Section 5 of this Agreement authorized
<br /> for reimbursement from the Grade Crossing Protection Fund shall be submitted to Illinois
<br /> Department of Transportation, Region 4 Engineer, District 7 Attn:, Engineer of Local Roads
<br /> and Streets, 400 West Wabash, Effingham, IL 62401. Upon review and approval of the
<br /> bills, personnel from District 7 will submit an invoice to the Fiscal Control Unit, Bureau of
<br /> Local Roads and Streets, Illinois Department of Transportation, 2300 S. Dirksen Parkway,
<br /> Springfield, IL 62764. All bills for the Company's automatic warning devices specified in
<br /> Section 2 of this Agreement authorized for reimbursement from the Grade Crossing
<br /> Protection Fund shall be submitted to the Fiscal Control Unit, Bureau of Local Roads and
<br /> Streets, Illinois Department of Transportation, 2300 S. Dirksen Parkway, Springfield, IL
<br /> 62764. All bills shall meet the minimum documentation requirements set forth in Section 8
<br /> of this Agreement. All bills will be paid in accordance with the State Prompt Payment Act
<br /> as currently enacted (Illinois Compiled Statutes, 30 ILCS 540/).
<br /> The Department shall send a copy of all invoices to the Director of Processing and
<br /> Information, Transportation Bureau of the Commission. All bills shall be submitted no later
<br /> than twelve (12) months from the completion date specified in the Commission Order
<br /> approving this Agreement, or any Supplemental Order(s) issued for the project. The final
<br /> invoice for expenditures from each party shall be clearly marked "Final Invoice". The
<br /> Department shall not obligate any assistance from the GCPF for the cost of proposed
<br /> improvements described in this Agreement without prior approval by the Commission. The
<br /> Commission shall, at the end of the 12th month from the completion date specified in the
<br /> Commission Order approving this Agreement, or any Supplemental Order(s) issued for this
<br /> project, conduct a review to determine if any unused assistance from the GCPF should be
<br /> de-obligated. Upon completion of the review, the Commission shall notify the Department
<br /> to de-obligate all residual funds accountable for installation costs for this project.
<br /> Notification may be by regular mail, electronic mail, fax, or phone.
<br /> Section 8 Billing: For all work specified in this Agreement, and authorized by an Order of
<br /> the Commission, the Company shall assure that sufficient documentation for all bills is
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