R2024-67 Resolution Authorizing Stipulated Agreement 2309 Concerning Safety Improvements at the At-Grade Crossing with the Illinois Central Railroad Company at Martin Luther King Jr. Drive and Wood Street

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SA 2309 made available to the Department. The minimum documentation that must be made available is outlined below: a) Labor Charges (including additives)- Copies of employee work hours charged to the project. b) Equipment Rental - Copies of rental agreements for the equipment used, including the rental rate; and the number of hours the equipment was used on the project. c) Material - An itemized list of all materials purchased and installed at the crossing location. If materials purchased are installed at multiple crossing locations, a notation must be made to identify the crossing location. d) Engineering - Copies of employee work hours charged to the project. e) Supervision - Copies of employee work hours charged to the project. f) Incidental Charges - An itemized list of all incidental charges along with a written explanation of those charges. g) Service Dates- Invoice shall include the beginning and ending date of the work accomplished for the invoice. h) Final or Progressive - Each invoice shall be marked as a Progressive or a Final Invoice, as applicable. i) Reference Numbers - Each invoice shall include the AAR/DOT number, the ICC Order number and the state job number when federal funds are involved. j) Locations - Each invoice shall show the location, with the street name and AAR/DOT crossing inventory number. k) Travel— Each invoice shall include copies of all costs incurred, such as lodging, meals, per diem, rates and totals. Rail carriers shall provide an electronic copy of its current Rail Carrier Travel Policy. Reimbursement of travel costs shall be in accordance with State of Illinois travel regulations under 80 Illinois Administrative Code part 3000 and appendices. Any proposal or attempt to use an alternative travel reimbursement method must be reviewed and approved by IDOT prior to travel. Reimbursement of labor additives will be limited to only the most current direct labor additives, small tools additives, equipment additive rate, if so developed, and public liability/property damage liability insurance rates as audited and approved by a cognizant State agency and the Federal Highway Administration. Indirect overhead or general and administrative expenses, or those expenses which may be classified as such under generally accepted accounting principles, are not eligible for reimbursement on this project. Surcharges will be subject to review and approval by the Department. Section 9 This Agreement shall be binding upon the parties hereto, their successors or assigns. Upon execution of this Agreement by all parties, the Commission shall enter an appropriate Order, within 60 days accepting or rejecting such stipulation according to the provisions contained herein. In Witness Whereof, the parties have caused this Agreement to be executed by their duly authorized officers, as of the dates indicated on their respective Execution Pages, attached hereto. 5