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' The Prospective bidders ma request a handout thatprovides an excerpt o <br /> P y q P P f <br /> the State's definition of a minority. <br /> 1 C. Project Goals and Good Faith Efforts <br /> ' 1. Subcontracting/Supplier Goal: 10% of total dollar amount should be <br /> performed by MBE if subcontracting opportunities are available and/or <br /> ' 10% of the total dollar amount of the contract should be for the <br /> purchase of goods, material and equipment to Minority Business <br /> Enterprises. <br /> ' a. Subcontracting is not required but if a subcontractor is used a Good <br /> Faith Effort must be made to fill the stated goal. The Contractor shall <br /> ' put forward good faith efforts to "actively and aggressively"seek the <br /> participation of MBE or minority workers. It is expected that a <br /> demonstration of"active"and "aggressive"will include actual direct <br /> ' contact with or working with a minority subcontractor in a manner <br /> that leads them to provide actual quotes for the work to be <br /> subcontracted. This is benefited by the development of an ongoing <br /> ' relationship with minority subcontractors. <br /> b. What is the City's expectation of what will be required to demonstrate <br /> a Good Faith Effort? The City regards a good faith effort, at a <br /> ' minimum,to include direct contacts with 2-3 MBE subcontractors for <br /> each subcontracting opportunity until the goal is met. The contacts <br /> must be with subcontractors that provide the type of work that is being <br /> subcontracted. Mass e-mail contacts alone are not considered a good <br /> faith effort. Documented follow up requests are required if no <br /> response is received. The bidder is to provide all work, all contacts, <br /> the method of contact(email,phone,personal, etc.), and the results of <br /> each contact. Email requests with no reply or other evidence of direct <br /> contact are not considered to be acceptable direct contacts. <br /> ' c. City staff can have no contact with bidders regarding their bid <br /> submittal after bids have been opened, so their only opportunity to <br /> demonstrate a good faith effort, is to provide all supportive evidence <br /> with the bid document. For the benefit of the review that must be <br /> conducted by City staff, it is helpful for the bidders to group their <br /> direct contacts according to the subcontracting opportunity. <br /> ' d. If a proposal or bid for a public works contract meets or exceeds <br /> twenty percent(20%) of the total dollar amount of the contract, the <br /> City will award a two percent(2%)bonus of up to a maximum of fifty <br /> ' thousand dollars ($50,000). Payment of this extra amount or bonus <br /> will be made at the end of the contract and after the City has verified <br /> and documented that MBE expenditures met or exceeded twenty <br /> 1 percent(20%) of total contract value. <br /> ' 3 <br />