R2024-254 Brush College Road over Faries Parkway and the Norfolk Southern Railroad Tracks 3

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6/11/24,4:36 PM Item Coversheet a. $16,000,000 in Railroad Crossing Elimination(RCE)funding through the Federal Railroad Administration. b. $1,000,000 from the Norfolk Southern Railway Company,which has agreed pay the City at the successful completion of the project. C. $2,000,0000 in a Consolidated Rail Infrastructure and Safety Improvements(CRISI)grant through a Congressional Earmark from Senator Tammy Duckworth through the Federal Railroad Administration. d. Under the joint agreements,the City will be responsible for funding in excess of that outlined above which is currently projected to be around$1 million for the overall project. Resolution#1—Engineering: Amendment#3 to the Local Public Agency Agreement adds an additional$600,000 in Grade Crossing Protection Funds to cover engineering costs that will reimburse the City for the additional$580,000 in design services costs approved by Council on May 15,2023. Once approved by IDOT,the City will be reimbursed the full amount expended for. design services. Resolution#2—Right of Way/Utility Adjustment: Amendment#3 to the Local Public Agency Agreement adds$182,815 in Grade Crossing Protection Funds to fully reimburse the City's costs to date for utility adjustments required for the Brush College/Faries Parkway Grade Separation Project. Specifically,this covers the$153,363.66 to relocate AT&T's fiber optic line from their easement that is impacted by the project,as approved by Council on July 19,2021. The City's agreement with AT&T requires the City to pay for any additional costs that may be needed at the completion of the relocation. This work is nearing completion now and it is expected that additional funding will need to be approved to fully cover AT&T for their relocation work; however,the final cost is not known at this point. Funding is also provided to allow full reimbursement of the City for Ameren relocation costs. Resolution#3—Construction/Construction Engineering: Amendment#1 to the Local Public Agency Agreement adds $4,827,185 in Grade Crossing Protection Funds and$11,499,939 in Local Funds for the construction of the Brush College/Faries Parkway Grade Separation Project. The total City funding commitment identified in the joint construction agreement is just under $19.4 million. As noted in the funding breakdown presented earlier in the memo,the vast majority of these funds will come from two grants administered by the Federal Railroad Administration(FRA)which total$18 million. These grants which were awarded over a year ago,are now in the final stages of approval by the FRA and should be brought to Council for approval this summer. The City must front these costs and seek reimbursement directly from the FRA. In addition,the Norfolk Southern Railway Corporation has agreed to reimburse the City$1 million upon the successful completion of the project. PRIOR COUNCIL ACTION: See Appendix A for prior Council action on this item. POTENTIAL OBJECTIONS: There are no known objections. INPUT FROM OTHER SOURCES: Illinois Department of Transportation STAFF REFERENCE: Matt Newell,Public Works Director.Matt will attend the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Budget Impact: City funding is budgeted in the State Motor Fuel Tax Fund,the Water Fund,and the Storm Water Fund. Staffing Impact: Staff time is allocated to manage this project. SCHEDULE: DESIGN AND CONSTRUCTION: The project began in October 2023 and the total estimated time of construction is 36 months. The contractor has currently closed Brush College Road south of Faries Parkway and is constructing the jug handle portion of the project along with the various other street additions. This street work must be completed before Brush College north of Faries Parkway is closed to begin construction of the bridge portion of the project later this fall. https://decatur.novusagenda.com/agendaweb/CoverSheet.aspx?ItemID=5066 2/3