R2024-254 Brush College Road over Faries Parkway and the Norfolk Southern Railroad Tracks 3

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6/11/24,4:36 PM Item Coversheet t9 Public Works DATE: 6/5/2024 MEMO: 2024-91 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Tim Gleason,City Manager Matt Newell,P.E.,Public Works Director SUBJECT: Resolution Authorizing Amendment#3 to the Local Public Agency Agreement for Federal Participation for Design Services for the Improvement of Brush College Road Over Faries Parkway and the Norfolk Southern Railroad Tracks SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolutions: 1. Resolution#1—Engineering: Resolution authorizing Amendment#3 to the Local Public Agency Agreement adding $600,000 in Grade Crossing Protection Funds to reimburse the City for design services for the Brush College/Faries Parkway Grade Separation Project. 2. Resolution#2—Right of Way/Utility Adjustment: Resolution authorizing amendment#3 to the Local Public Agency Agreement adding$182,815 in Grade Crossing Protection Funds to reimburse the City for utility adjustments for the Brush College/Faries Parkway Grade Separation Project. 3. Resolution#3—Construction/Construction Engineering: Resolution authorizing amendment#I to the Local Public Agency Agreement adding$4,827,185 in Grade Crossing Protection Funds and$11,499,939 in Local Funds for the construction of the Brush College/Faries Parkway Grade Separation Project. BACKGROUND: Bids were opened by the Illinois Department of Transportation(IDOT)for the Brush College Road Grade Separation Project on June 16,2023. The project was awarded to a joint venture of William Charles Construction Company and White Construction for their bid price of$68,927,124. The overall construction project is being managed by IDOT with day-to-day inspection by the City with assistance from AECOM through a Construction Engineering agreement. Since the initial joint City-State Agreements were approved by the City and IDOT,the City was able to secure additional funding and reallocate other funding in Grade Crossing Protection Funds through the Illinois Commerce Commission(ICC). The additional funding approved by the ICC has provided the City with the opportunity to be fully reimbursed for all engineering and utility adjustment costs paid to date. For the additional and reallocated ICC funding to be expended,the changes need to be reflected in the 3 joint agreements between the City and the State which govern the Brush College Project. Funding for the Brush College project is spread among 3 joint agreements with the State covering(1)engineering,(2)utility adjustment/right of way acquisition,and(3)construction/construction engineering. The total project funding and a discussion of each resolution is provided below: 1. $44,000,000 in National Highway Freight Program funds(Federal Funding). 2. $19,950,000 in Grade Crossing Protection funds. The City received an additional$5 million in GCPF through the ICC which allowed for the additional reimbursement of funds provided by the attached joint agreements. 3. $6,000,000 in Multi-Model Transportation Bond Funds(Rebuild Illinois Funds). These funds were approved by the ICC. 4. $1,500,000 in State Fund Commitment originally targeted for Martin Luther King,Jr.Drive/Wood Street and was reallocated to Brush College Road. 5. $19,972,278 in City funds. City funding includes State Motor Fuel Tax,Water, and Storm Water funds;however,the bulk of City's commitment involves outside funding as indicated below. These funds are to be expended by the City and reimbursed by the grant administrator: https://decatur.novusagenda.com/agendaweb/CoverSheet.aspx?ItemI D=5066 1/3