R2024-274 Resolution Authorizing a Professional Services Agreement with Paul’s Machine and Welding Corp., to Provide Engineering, Labor and Material to Rebuild the Sluice Gate Hoist Machinery Frame for the Lake Decatur Dam North Sluice Gate

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EXHIBIT H: MINORITY BUSINESS REQUIREMENTS I. Description of the Minority Participation Goals Program: A. The City of Decatur encourages the participation of minorities and Minority Business Enterprises(MBEs) for City-funded public works construction projects. To comply with Chapter 28, Section 10, of the City Code, bidders will make a good faith effort to meet the following minimum goals: 1. 10% of the total dollar amount of the contract should be performed by Minority Business Enterprises if subcontracting opportunities are available and/or 10% of the total dollar amount of the contract should be for the purchase of goods,material and equipment to Minority Business Enterprises. 2. Minority workers should perform 18% of the total hours worked. B. Failure to submit a Minority Business Enterprise(MBE)Utilization Statement or the Minority Business Enterprise(MBE)Participation Waiver Request as described and provided herein,may cause the bid to be rejected and determined non-responsive. C. If the use of Minority Business Enterprise meets or exceeds 20%the final contract value,the City will award a 2%Bonus based on the final contract amount up to a maximum of$50,000. II. Pre-Bid Efforts when Awarding Subcontracts: Bidders shall make a good faith effort to contact and solicit bids from MBEs for available subcontracting. Subcontracting contact and bidding is to be made prior to bid opening. Subcontract information is to be recorded on the Minority Business Enterprise(MBE)Utilization Statement to be submitted with the bid documents. III. Waiver: A. If a contractor does not or cannot meet the City's minority participation goals for contracts, it may seek in writing a waiver. The waiver request shall include, as appropriate: 1. Evidence of the contractor's good faith efforts to secure participation by MBE and minority workers; 2. Evidence the contractor received no proposals or inquiries from qualified MBE or firms that employ minority workers in response to a good faith effort to secure participation. B. Bidders seeking a waiver of MBE izoals must submit with the bid documents a Minority Business Enterprise(MBE)Participation Waiver Request. IV. Change in the Use of Subcontractors or Self-Performance Status: Before the Prime Contractor can deviate from utilizing any of the subcontractors listed on the Minority Business Enterprise(MBE)Utilization Statement,add subcontractors,or declare the intent to self-perform the work; a'completed Notification of Change in Participation form is to be submitted for each change. Record Keeping and Repprto ink: The Prime Contractor and subcontractors agree to maintain records demonstrative of their good faith efforts to comply with the participation goals identified in the City Code. All information,including subcontracting and minority participation,will be provided reporting though forms submitted monthly to the City of Decatur. VI. Chapter 28,Article 10,of the City Code is included herewith for the information of the bidder. CITY CODE CHAPTER 28,ARTICLE 10 MINORITY PARTICIPATION GOALS FOR PUBLIC WORKS CONTRACTS H-1