R2024-281 Resolution Accepting the Bid and Authorizing the Execution of a Contract with Cothren’s Custom Hardscapes, for the Lake Decatur Staley Basin Improvements - Hot Water Ditch, City Project 2023-16

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INFORMATION FOR BIDDERS For Construction of: LAKE DECATUR STALEY BASIN IMPROVEMENTS City Project No.: 2023-16 Owner: City of Decatur, Illinois The Owner invites bids on the forms included as part of this Document to be submitted at such time and place as is stated in the Advertisement for Bids. All blanks in the Bid Proposal must be appropriately filled in with typewriter or ink. It is the sole responsibility of the Bidder to see that the bid is received in proper time to be date, time stamped, and initialed by the Purchasing Agent or designee. The Owner may consider non-conforming any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the scheduled time for the opening of bids or authorized postponement thereof. No Bidder may withdraw a bid within 45 days after the actual day of the opening thereof. Each bid must be submitted in a sealed envelope clearly bearing, on the outside, the following information: 1. The name of the Bidder, 2. The Bidder's address, 3. The name of the project along with the project number for which the bid is submitted, The bid documents will be submitted to the Purchasing Division, City of Decatur, # 1 Gary K. Anderson Plaza, Decatur, Illinois,62523. The bid process is as follows: 1. All bids shall be submitted to the Purchasing Division located on the first floor of the Civic Center, #1 Gary K. Anderson Plaza, Decatur, Illinois 62523. 2. The Purchasing Agent, or designee, will date, time stamp, and initial the sealed envelope containing the bid. All bids must have an official date and time stamp to be considered as conforming to the bid process and opened. Any bids received after the scheduled closing time for receipt of bids will be returned to the Bidder unopened. 3. All bids received after the designated time for receiving bids will not be accepted. The designated clock located in the Purchasing Division offices will govern the bid closure time. 7