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Docusign Envelope ID: 1A1DFD23-B9AC-4FF4-8F3A-05E6D6672FB1 <br /> • Develop a detailed requirements document in Microsoft Word format that outlines required Asset <br /> Management Software functionalities, system integration needs, platform security requirements, <br /> along with reporting and compliance requirements. <br /> • Up-to 10 documented workflows for major work tasks associated with the Asset Management System <br /> in MS Word format that can be incorporated into the RFP materials. <br /> Task 3. RFP Document Development <br /> • Draft RFP document sections, including assisting the City with the development of the following <br /> sections: <br /> o Introduction: Overview of the City needs, including objectives, background, and scope. <br /> o Vendor Instructions: Guidelines for proposal submission, including deadlines, format, and <br /> contact information. <br /> o Technical Requirements: Detailed description of required software functionalities, system <br /> integrations, and performance criteria. <br /> o Evaluation Criteria: Criteria and scoring methodology for evaluating vendor proposals. <br /> Task 4. Stakeholder Review and Feedback <br /> • Facilitate review sessions with key stakeholders to obtain feedback on the draft RFP document. <br /> • Incorporate stakeholder feedback into the final RFP document. <br /> Task 5. Final RFP Submission <br /> • Deliver the final RFP document sections to the City, ready for distribution to potential vendors. <br /> • Provide consultation on the RFP release process and assist in responding to vendor inquiries if <br /> required. <br /> Task 6. RFP Response Evaluation Support <br /> • Vendor Questions Support <br /> • Vendor Demonstration Attendance (Virtual) <br /> • Evaluation Support and Recommendations <br /> • AMS System Implementation Scope Review and Comments in MS Word Format <br /> Deliverables <br /> In connection with the Services specified herein, the Consultant will provide the following Deliverables: <br /> Table 1 - Project Deliverables <br /> Task Number Deliverable <br /> 1 Project Kickoff meeting notes <br /> 1 Weekly 30-minute project status meeting with meeting notes <br /> 2 Requirements Document in Microsoft Word Format <br /> Last Revised:2/03/2022 <br />