R2025-011 Resolution Authorizing Execution of a Grant Agreement Between the State of Illinois, Illinois Environmental Protection Agency and the City of Decatur

Home Browse Search

Agreement No.25-0378-3192301 ARTICLE II AWARD INFORMATION 2.1. Term. This Agreement is effective on execution and expires on 12/31/2026 (the Term), unless terminated pursuant to this Agreement. 2.2. Amount of Agreement. Grant Funds(check one) ® must not exceed or ❑ are estimated to be $349,665.01 , of which $349,665.01 are federal funds. Grantee accepts Grantor's payment as specified in this ARTICLE. 2.3. Payment. Payment will be made as follows(see additional payment requirements in ARTICLE IV; additional payment provisions specific to this Award may be included in PART TWO or PART THREE): The Grantee shall receive$349,665.01 under this Agreement. TOTAL PROJECT COST: $ 602,775.01 Grantor Share: $ 349,665.01 58% of Total project cost Grantee Share: $ 253,110.00 42% of Total Project cost The specific terms of payment are: The estimated project costs allowable under this Agreement are identified in the Budget incorporated herein as an Attachment 1. Federal funding shall make up no part of the Grantee's share of the total project cost and that the Grantee's Share shall be used exclusively for this project. The Grantee's Share for this project shall not be used to match or financially qualify for any other federal grant. Illinois state sales tax is not eligible for reimbursement or as match. The Grantee must not exceed the Illinois Department of Central Management Services Travel Reimbursement Schedule for mileage, per diem/meals, and lodging. The Grantor's financial obligations to the Grantee are limited to the amount of funding identified as"Grantor Share" in this Agreement. All Grantee costs and match must be incurred within the Agreement Term. If the Grantee incurs costs in anticipation of receiving additional funds from the Grantor, the Grantee does so at its own risk. Payment requests submitted by the Grantee must be for the reimbursement of incurred costs. Advanced payment is not allowed. Requests for payment must be submitted by the Grantee's authorized representative no more frequently than once per month. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the Grantor no later than August 1 st of that year; otherwise the Grantee may have to seek payment through the Illinois Court of Claims. Each request must detail the amount and value of the work performed and must be accompanied by such supporting documentation as required by the Grantor. The requests for payment shall be submitted to: Illinois Environmental Protection Agency Attention: Fiscal Service EPA.FiscalServ@lllinois.gov P.O. Box 19276; Mail Code#2 Springfield, Illinois 62794-9276 The Grantor may withhold payment to the Grantee if the Grantee's progress in completing the Performance Measures contain in Exhibit D of this Agreement does not meet the project schedule contained in the Agreement to the satisfaction of the Grantor. The Grantor may withhold payment to the Grantee if Grantee fails to file required reports. The Grantor retains the right to withhold ten (10) percent of the Grantor Share until all products outlined in Exhibit D (Performance Measures)of this Agreement are submitted and approved by Grantor. Upon satisfactory completion of the work performed under the Agreement, as a condition before final payment under the Agreement or as a termination settlement under the Agreement the Grantee must execute and deliver to the Grantor a release of all claims against the Grantor arising under the Agreement. Unless otherwise provided in the Agreement or in State of Illinois GRANT AGREEMENT FISCAL YEAR 2025 Page 5 of 32