R2025-301 Resolution to Appropriate Additional Motor Fuel Tax Funds for Restoration of Streets and Highways by Municipality Under the Illinois Highway Code, City Project 2025-08, Annual Street Restoration, Section 25-00508-00-FP

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Council Memo Public Works Department No. 2025-102 DATE: 11/3/2025 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Melissa Hon, Interim City Manager Matt Newell, Director of Public Works Paul Caswell, City Engineer SUBJECT: Resolution to Appropriate Additional Motor Fuel Tax Funds for Restoration of Streets and Highways by Municipality Under the Illinois Highway Code, City Project 2025-08, Annual Street Restoration, Section 25-00508-00-FP SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolutions authorizing the Mayor to sign and the City Clerk to attest the following: 1. Appropriating an additional 5310.000 to the 52.300.000 already appropriated to the project which makes a total of 52.610.000 in State Motor Fuel Tax (MFT) funds for the proposed 2025 Annual Street Restoration project. City Project 2025-08: and 2. Awarding the contract for the Annual Street Restoration Project. City Project 2025-08. to Dunn Company, A Division of Tyrolt. Inc. as the lowest, responsible bidder in the amount of 52.773919. and that the Mayor be authorized to execute the contract and the City Clerk to attest. The resolution represents an expenditure of 52,673,124.77 as the low bid plus 5100.794.23 for project contingencies. Note that in addition to State MFT funds. the total project cost also includes Water Funds. Sanitary Sewer Funds and Stormwater Funds. Attachments to the Resolution include all contract documents except for standard "boilerplate" language and project specific drawings and specifications, general conditions, and standard provisions, common to all City Contracts. Anyone wishing to review the full set of contract documents may obtain copies from the City Clerk. BACKGROUND: Streets Inspected Annually The Engineering Division inspects and rates approximately 1i2 of the City's streets on a yearly basis. The results of these inspections are input into a computer database which is used to project the future condition of the streets based on their current and historical condition, and surface type (i.e. brick, concrete. asphalt. etc.). This data is then paired with available funding and is used as a basis to aid City Engineering in the preparation of the City's yearly street improvement program. Staff then determines what type of improvement would be appropriate for each street. and matches the work needed with available funds. Project Description The Street Restoration project includes ADA ramp improvements. patching and mill and overlay work along S. Franklin Street, W. Imboden Drive. and Ash Avenue. These roads show signs of surface fatigue due to age. The surface needs to be replaced before defects further degrade the road's base. E. Van Buren Avenue