R2026-24 Resolution Authorizing a Contract Change Order with E.L. Pruitt Company for Chiller Replacement at the Decatur Public Library

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ECONOMIC & COMMUNITY DEVELOPMENT DEPARTMENT No. 2026-14 February 17, 2026 TO: Mayor Julie Moore Wolfe and City Council Members FROM: Melissa Hon, City Manager Lacie Elzy, Economic & Community Development Director SUBJECT: Resolution Authorizing a Contract Change Order with E.L. Pruitt Company for Chiller Replacement at the Decatur Public Library. RECOMMENDATION: It is recommended that the proposed Resolution be approved. BACKGROUND: On February 5, 2024, City Council approved Resolution R2024-23 authorizing a construction contract with E.L. Pruitt Company for the Decatur Public Library Chiller Replacement Project in the amount of$1,706,400. Following award of the contract, staff determined that the HVAC controls system included in the E.L. Pruitt scope should be removed in order to pursue a more flexible and cost-effective controls platform better aligned with other City facilities. As a result, City Council approved Change Order No. 1 on May 6, 2024, which removed the controls system from the E.L. Pruitt contract and reduced the contract amount by $118,780. The City subsequently received a proposal from Clow Controls & Service Inc. to provide an updated HVAC controls system that is compatible with the existing equipment and already used at other City facilities, including Transit and the Decatur Civic Center. During continued construction of the chiller replacement project, additional mechanical work was identified as necessary to complete the installation and ensure proper system operation. This work includes chiller condensing water piping, roof penetrations and repairs, crane services, system refilling, and related appurtenances. The proposed resolution authorizes Change Order No. 5 with E.L. Pruitt Company in the amount of$63,700 to complete this necessary work, with no change to the project schedule. PRIOR ACTION: While the Architect identified this work as necessary, it was removed from the scope by prior staff due to budget constraints. This work must now be completed to maintain project integrity and prevent potential damage to the new chiller investment. The City Council approved Resolution 2023- 59, on April 3, 2023, approving an agreement with Architectural Expressions, LLP, for$ 120,000 for the design and construction oversight for improvements to the Decatur Public Library. On February 4,