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EXHIBIT A-1 <br /> CITY OF DECATUR - PUBLIC WORKS DEPARTMENT <br /> SANITARY SEWER SYSTEM REHABILITATION FOR <br /> LOST BRIDGE NORTH (TA_3N) & FLORIAN (TA_6) BASINS <br /> SCOPE OF DESIGN PHASE SERVICES <br /> ordinance, which authorizes the debt from the loan to be incurred. <br /> Ordinance <br /> to be finalized by City attorney or staff. <br /> h. City will provide staff (attorney) to offer a legal opinion verifying the <br /> legality, <br /> enforceability and acceptability of the ordinance including coverage <br /> requirements (if any). <br /> 4. Complete Certification of Engineering or Professional Services Contract. <br /> 5. Complete the Executive Compensation Data form. <br /> 6. Complete the Public Notification / Signage certificate. <br /> 7. Tax certification form for loan eligibility. <br /> 8. Prepare useful life calculation worksheet. <br /> 9. Water Pollution Control Loan Program federal reporting requirements form. <br /> Task 7 — Bidding <br /> 1. Finalize all bidding documents. <br /> 2. Advertise the project for bids — one round of bidding. <br /> 3. Address bidder inquiries during the bid period. <br /> 4. Schedule, coordinate and conduct one pre-bid meeting with potential bidders. <br /> 5. Prepare pre-bid meeting minutes and distribute to attendees. <br /> 6. Issue addendums as necessary. <br /> 7. Evaluate bids for compliance with COD and IFAS requirements and prepare a <br /> recommendation and Notice of Intent to Award. <br /> 8. Submit award documents to IFAS: <br /> a. Bidding review certification checklist and attachments — 25 items. <br /> b. Other IEPA certifications, as required. <br /> Task 8 — Project Management <br /> 1. Provide project guidance and coordination via the Project Manager from start of <br /> design through the notice of intent to award of the construction contract. <br /> 2. Prepare an internal Quality Assurance Plan (QAP) <br /> 3. Prepare, update and maintain a detailed project schedule <br /> 4. Provide direction and coordination to team members <br /> 5. Provide monthly progress updates to COD <br /> 6. Monitor project costs <br /> 7. Perform quality assurance reviews <br /> Task 9 — Unforeseen Work <br /> 24006892.01 A-1-7 02/19/2026 <br />