R2026-92 Resolution Accepting the Bid and Authorizing the Execution of a Contract with Burdick Plumbing and Heating Company, Inc. for the Galvanized Water Service Line Replacement, City Project 2025-20

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lines affected by lead materials. The program is published on the City's web page at Lead Elimination& Water Service Line Replacement Program - City of Decatur, IL (decaturil.gov). • December 4, 2023 —City Council approved the proposed 2024 Capital Improvements Plan,which includes a budget of$643,500 from Fund 81, Water Capital Fund, for the Lead Service Line Replacement program. • January 16, 2024—City Council awarded a contract to Hoerr Construction, Inc. in the amount of $307,825 to daylight lead service lines. • February 5, 2024—City Council Authorized the City Manager to sign loan documents for the State Revolving Loan Program administered by the Illinois EPA. • June 16, 2025—Approval of R2025-206 authorizing a professional services agreement with CDM Smith to provide final design engineering services for a fee not to exceed 349,960 for the Galvanized Service Replacement Project, City Project 2025-20 • March 16, 2026—Approval of Ordinance 2026-14 authorizing a Loan Ordinance with the IEPA for cost up to $6,500,000 for the Galvanized Service Replacement Project, City Project 2025-20 POTENTIAL OBJECTIONS: None INPUT FROM OTHER SOURCES: CDM Smith, Inc., Illinois Environmental Protection Agency STAFF REFERENCE: Matt Newell, Public Works Director and Paul Caswell, City Engineer. Matt Newell will attend the City Council meeting to answer any questions of the Council on this item. BUDGET/TIME IMPLICATIONS: Budget Impact: Financing for this project will be through the Public Water Supply Loan Program. Repayment of the loan will be funded by the Water Fund which is supported by water user fees. The recommended low bid amount is $3,979,300 with a $397,930 contingency for a total expenditure of $4,377,230. The City is currently approved by the IEPA for $4,029,013. The City will be requesting the additional funds that exceed the approved amount including the design engineering and construction engineering which are all eligible reimbursable expenses. Any ineligible items identified by loan will be paid directly by the Water Fund. The bond ordinance issued in March allows the City to apply for up to $6,500,000. Contractor Payment Process: On a monthly basis the Project Engineer and the contractor will agree on the work completed over the month and approve a payment estimate. Upon approving the pay estimate, the City forwards the estimate along with a payment request to the IEPA to cover the payment. The IEPA approves the request and issues the City a payment for the completed work. When the City receives the loan payment a check is then issued to the contractor. ATTACHMENTS: 1. 2026-40 Resolution 1 Galvinized Intent Bid Award -IEPA Loan Approval CP2025-20 w Exhibit A 2. 2026-40 Bid Tab CP2025-20 3. 2026-40 Recommendation Letter- Decatur Galvanized Water Service Line Replacement 4. 2026-40 Minority Business Enterprise Utilization Statement 5. 2026-40 Location Map