R2026-117 Resolution to Appropriate Additional Motor Fuel Tax Funds for Restoration of Streets and Highways by Municipality Under the Illinois Highway Code, City Project 2026-08, Annual Street Restoration, Section 26-00608-00-FP

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Council Memo Public Works Department No. 2026-58 DATE: 6/1/2026 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Melissa Hon,City Manager Matt Newell,Director of Public Works Paul Caswell, City Engineer SUBJECT: Resolution to Appropriate Additional Motor Fuel Tax Funds for Restoration of Streets and Highways by Municipality Under the Illinois Highway Code,City Project 2026-08,Annual Street Restoration, Section 26-00608-00-FP SUMMARY RECOMMENDATION: It is recommended that the City Council approve the attached Resolutions authorizing the Mayor to sign and the City Clerk to attest the following: 1. Appropriating $3,815,000 in State Motor Fuel Tax(MFT) funds for the proposed 2026 Annual Street Restoration project, City Project 2026-08, Section 26-00608-00-FP; and, 2. Awarding the contract for the Annual Street Restoration Project, City Project 2026-08, to Dunn Company,A Division of Tyrolt, Inc. as the lowest, responsible bidder in the amount of$4,505,553, and that the Mayor be authorized to execute the contract and the City Clerk to attest. The resolution represents an expenditure of$4,256,032.04 as the low bid plus $249,520.96 for project contingencies. Attachments to the Resolution include all contract documents except for standard "boilerplate" language and project specific drawings and specifications, general conditions, and standard provisions, common to all City Contracts. Anyone wishing to review the full set of contract documents may obtain copies from the City Clerk. BACKGROUND: Streets Inspected Annually The Engineering Division inspects and rates approximately 1/2 of the City's streets on a yearly basis. The results of these inspections are input into a computer database which is used to project the future condition of the streets based on their current and historical condition, and surface type(i.e. brick, concrete, asphalt, etc.). This data is then paired with available funding and is used as a basis to aid City Engineering in the preparation of the City's yearly street improvement program. Staff then determines what type of improvement would be appropriate for each street, and matches the work needed with available funds. Project Description The Street Restoration project will include ADA ramp improvements,patching and mill and overlay work along N. Monroe Street, E. Cantrell Street, and E. William Street. These roads show signs of surface fatigue due to age. The surface needs to be replaced before defects further degrade the road's base. In total, of the City's 850 total lane miles, 6.2 lane miles will be rehabilitated as part of this project.