R2026-128 Resolution Approving a Grant Agreement between the Office of the Illinois State Fire Marshall and the City of Decatur for the Acceptance of Funds Awarded by the State of Illinois to the Decatur Fire Department

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Docusign Envelope ID:66D49F3C-3724-802E-81 D1-F5B0D633F6F8 6.2. Budget Revisions.Grantee must obtain Prior Approval,whether mandated or discretionary,from Grantor whenever a Budget revision is necessary for one or more of the reasons enumerated in 44 III.Admin. Code 7000.370(b).All requests for Budget revisions that require Grantor approval must be signed by Grantee's authorized representative and submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended before Grantor gives written approval. 6.3. Notification.Within thirty(30)calendar days from the date of receipt of the request for Budget revisions,Grantor will review the request and notify Grantee whether the Budget revision has been approved, denied,or the date upon which a decision will be reached. 44 III.Admin.Code 7000.370(b)(7). ARTICLE VII ALLOWABLE COSTS 7.1. Allowability of Costs;Cost Allocation Methods.The allowability of costs and cost allocation methods for work performed under this Agreement will be determined in accordance with 2 CFR Part 200 Subpart E and Appendices III,IV,V,and VII. 7.2. Indirect Cost Rate Submission. (a) All grantees,except for Local Education Agencies(as defined in 34 CFR 77.1),must make an Indirect Cost Rate election in the Grantee Portal,even grantees that do not charge or expect to charge Indirect Costs. 44 III.Admin.Code 7000.420(e). (I) Waived and de minimis Indirect Cost Rate elections will remain in effect until Grantee elects a different option. (b) Grantee must submit an Indirect Cost Rate Proposal in accordance with federal and State regulations,in a format prescribed by Grantor. For grantees who have never negotiated an Indirect Cost Rate before,the Indirect Cost Rate Proposal must be submitted for approval no later than three months after the effective date of the Award. For grantees who have previously negotiated an Indirect Cost Rate,the Indirect Cost Rate Proposal must be submitted for approval within 180 days of Grantee's fiscal year end,as dictated in the applicable appendices,such as: (i) Appendix VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for state and Local Governments and Indian Tribes, (ii) Appendix III to 2 CFR Part 200 governs Indirect Cost Rate Proposals for public and private institutions of higher education, (iii) Appendix IV to 2 CFR Part 200 governs Indirect(F&A)Costs Identification and Assignment,and Rate Determination for Nonprofit Organizations,and (iv) Appendix V to 2 CFR Part 200 governs state/Local Government-wide Central Service Cost Allocation Plans. (c) A grantee who has a current,applicable rate negotiated by a cognizant federal agency must provide to Grantor a copy of its Indirect Cost Rate acceptance letter from the federal government and a copy of all documentation regarding the allocation methodology for costs used to negotiate that rate,e.g.,without limitation,the cost policy statement or disclosure narrative statement. Grantor will accept that Indirect Cost Rate,up to any statutory,rule-based or programmatic limit. (d) A grantee who does not have a current negotiated rate,may elect to charge a de minimis rate up to 15 percent of modified total direct costs,which may be used indefinitely.No State of Illinois GRANT AGREEMENT FISCAL YEAR 2027 Page 10 of 29