R2026-160 Resolution Accepting Service Pricing Proposal from Quicksilver Mailing Services to Provide Mailing Services to the City of Decatur

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QUICKSILVER MAILING SERVICES SERVICE AGREEMENT WITH THIS AGREEMENT BETWEEN QUICKSILVER MAILING SERVICES, HEREINAFTER REFERRED TO AS "QUICKSILVER", AND CITY OF DECATUR HEREINAFTER REFERRED TO AS "COMPANY", ENTERED INTO THIS 1ST DAY OF AUGUST 2026, THE FOLLOWING STIPULATIONS ARE AGREED UPON: QUICKSILVER AGREES TO: 1. PICK UP COMPANY'S MAIL AT 4:00 PM, ON THE FOLLOWING DESIGNATED DAYS: MONDAY, TUESDAY,WEDNESDAY,THURSDAY,AND FRIDAY. QUICKSILVER'S DESIGNATED HOLIDAYS TO BE EXCLUDED ARE THE SAME AS THOSE OF THE UNITED STATES POSTAL SERVICE. 2.PROVIDE A PROCESSING SYSTEM FOR APPLYING POSTAGE AND DELIVERING THE MAIL TO THE UNITED STATES POSTAL SERVICE. 3. PROVIDE ALL OF THE NECESSARY MATERIALS FOR BARCODING AND SORTING THE MAIL ACCORDING TO THE REQUIREMENTS OF THE UNITED STATES POSTAL SERVICE. 4. PROVIDE THE COMPANY WITH A SYSTEM TO ACCOUNT FOR ALL MAIL HANDLED BY THE SUB- ACCOUNT SYSTEM OF THE CITY OF DECATUR. 5. INVOICE THE COMPANY ON THE 1ST DAY AND THE 16TH DAY OF EACH MONTH. 6_ PROVIDE BONDING OF QUICKSILVER EMPLOYEES TO THE AMOUNT OF$50,000.00. 7. PROVIDE INSURANCE ON VALUABLE PAPERS TO COVER THE COST OF RECONSTRUCTION OF ANY MAIL DESTROYED WHILE IN THE CUSTODY OF QUICKSILVER. COMPANY AGREES TO: 1. PROVIDE QUICKSILVER WITH MAIL AT THE SPECIFIED TIME. 2. PROVIDE MAIL THAT IS SEAL, WITH CORRECT POSTAGE, CORRECT DATE AND POSTAL ENDORSEMENTS. THIS APPLIES TO COMPANIES THAT METER THEIR OWN MAIL. THESE ARE QUICKSILVER'S RESPONSIBILITIES WHEN QUICKSILVER METERS THE MAIL. 3. PROVIDE QUICKSILVER WITH A KEY PERSON TO CONTACT IN CASE OF ANY PROBLEMS. THIS AGREEMENT MAY BE CANCELLED BY EITHER PARTY WITH 30 DAYS WRITTEN NOTICE. THE SERVICE FEES ARE OUTLINED ON THE ATTACHED PROPOSAL AND RATE CHARTS. SIG7E6: Lf CITY FCATUR BY: QUICKSILVER MAILING SERVICES Frank X. Farley, Owner DATE: August 7, 2026