R2026-66 Resolution Approving a Grant Agreement Between the State of Illinois and the City of Decatur for Funding through the FY26 Camera Grant

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Agreement No.20262017 ARTICLE II AWARD INFORMATION 2.1. Term.This Agreement is effective on 07/01/2025 and expires on 06/30/2030(the Term), unless terminated pursuant to this Agreement. 2.2. Amount of Agreement.Grant Funds$1,972,953.32,of which$0.00 are federal funds.Grantee accepts Grantor's payment as specified in this ARTICLE. 2.3. Payment. Payment will be made as follows(see additional payment requirements in ARTICLE IV; additional payment provisions specific to this Award may be included in PART TWO or PART THREE): Procedure for Advance Payment: A. The Grantee may be paid in advance,provided it maintains or demonstrates the willingness to maintain written procedures that minimize the time elapsing between the transfer of funds and disbursement;and the use of a financial management system that includes the following: 1) Identification of all grant awards received, related funds expended,and the programs under which they were received,including the title and number,award identification number,year issued,and name of the awarding agency. 2) Accurate,current,and complete disclosure of the financial results of each grant award or program in reports submitted at the appropriate deadlines, in a format that allows for ILETSB monitoring.The Grantee may develop accrual data for its reports based on an analysis of the documentation on hand. 3) Maintaining records that sufficiently identify the amount,source,and expenditure of grant funds for awards.These records must contain information necessary to identify awards,authorizations,financial obligations, unobligated balances,as well as assets,expenditures, income,and interest.All records must be supported by source documentation. 4) Effective control over and accountability for all funds,property,and assets.The Grantee must safeguard all assets and ensure they are used solely for authorized_purposes. 5) Comparison of expenditures with the approved budget amounts for each award. 6) Written procedures to implement the requirements of 44 III.Adm.Code 7000.120. 7) Maintenance of records documenting compliance with statutes, regulations,and the terms and conditions of the award,must be sufficient to prepare reports required by the terms and conditions;and tracking expenditures to establish that funds have been used in accordance with statutes,regulations,and the terms and conditions of the award, including any funds used for lobbying or otherwise influencing the creation,passage,or opposition of legislation. B. ILETSB requires the completion of additional applications for any Grantee seeking to receive Advance funding to assert that the above conditions are met. Receipt of grant award is not itself approval for the use of advance funding.The determination of this request will be made by the ILETSB Grant Manager.The application will require the following: 1) Confirmation that Grantee is making a formal request for Advance payment, 2) A list of required documentation for review,and confirmation that is included with the application, 3) Information, budgets and/or approved pre-award documentation, 4) Acknowledgment that all Risk Assessment documentation will be completed: ICQ in the GATA Implementation Site and the PRA, 5) Guidelines regarding the Grantee's eligibility for Advance payment, 6) Information regarding the option to receive reimbursement with a working capital advance if Advance payment criteria are not met.44 III.Admin.Code 7000.120(b)(3). C. Advance payments to a Grantee must be limited to the minimum amounts needed and be timed with actual,immediate cash requirements of the Grantee in carrying out the purpose of the approved program or project. State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 5 of 33