R2026-66 Resolution Approving a Grant Agreement Between the State of Illinois and the City of Decatur for Funding through the FY26 Camera Grant

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Agreement No.20262017 D. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the Grantee for direct program or project costs.The Grantee must make timely payments to contractors,suppliers,or providers in accordance with the contract provisions. E. Whenever possible,advance payment requests by the Grantee must be consolidated to cover anticipated cash needs for all awards received by the recipient from ILETSB. F. Advance payment mechanisms must comply with the preference to distribute funds electronically,which includes,but are not limited to,Treasury checks and electronic funds transfers. G. Grantees must be authorized to submit payment requests as often as necessary when electronic fund transfers are used or at least monthly when electronic transfers are not used. H. ILETSB shall publish written procedures for determining the allowability of costs and advance funding options in accordance with the Administrative Rules of the grant Accountability and Transparency Act and the terms and conditions of the grant award. ILETSB must document the determination that the Grantee meets the requirements of advance payments in accordance with 44 III.Adm.Code 7000.120(b)(1). Procedure for Reimbursements: A. Grantees will be paid via the reimbursement method when they do not meet the requirements of 44 III. Admin.Code 7000.120(b)(1),or upon a Grantee's request to use the reimbursement method of payment,or as stipulated in a specific condition.Grantees that have relevant specific conditions noted in their Uniform Grant Agreement based on the results of their Programmatic Risk Assessment(PRA)shall be paid via reimbursement method.Grantees who do not meet the requirements of 44 III.Admin.Code 7000.120(b)(1)may also request use of the Working Capital Advance payment method,detailed herein in a subsequent section. B. ILETSB will disburse payments to the Grantee based on actual allowable costs incurred or expended as reported in their PFR submitted for the respective period,as described in their grant agreement. Procedure for Working Capital Advance: A. For Grantees that the Grant Program Manager or their designee determines that reimbursement is not feasible because the Grantee lacks sufficient working capital,the ILETSB may, in its sole discretion,provide a Working Capital Advance to the Grantee.Working Capital Advance payments may be requested by completing the Working Capital Advance Questionnaire or by other means as prescribed by ILETSB. B. Grantees may request a Working Capital Advance payment for each grant program awarded by ILETSB. Requests must be submitted on the ILETSB Estimate Working Capital Advance Payment Requirements Forecast (Cash Budget) Form Template to the respective Grant Program Manager or their designee in the method prescribed in the grant program Notice of Funding Opportunity(NOFO),grant agreement,or as prescribed by ILETSB.The Cash Budget must include monthly cash requirements for every month of the grant term.Grantees must submit an updated cash budget at the request of the ILETSB Grant Program Manager,their designee,or a representative of the Office of Fiscal Management.A separate request must be submitted for each ILETSB grant program application. Requests must be signed by either the Chief Executive Officer or Chief Financial Officer(or equivalent)for the entity. C. The ILETSB Grant Program Manager or their designee will advance the working capital payment to the Grantee to cover their estimated disbursement needs for an initial period of grant expenses.Additional startup costs may be approved as part of the working capital payment if determined by the ILETSB Grant Program Managers or their designees to be allowable State of Illinois GRANT AGREEMENT FISCAL YEAR 2026 Page 6 of 33