R2025-195 Resolution Authorizing Accepting the Bid and Authorizing the Work of Door Replacement for Transit Facilities with B&B Glass

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acquisition Project and any subsequent contracts,without the prior concurrence of the Buyer(s). All such subcontracts and agreements shall be approved by the Buyer(s). Assignment The Contractor shall not assign its performance of any portion of the specified services under any subsequent contract or agreement without the advance written consent of the Buyer(s). It is hereby understood and agreed;that said consent must be sought in writing not less than ten (10)calendar days prior to the date of any proposed assignment. The Buyer(s) reserve the right to accept or reject any such assignment,although Buyer acceptance shall not be unreasonably withheld. Acceptance of subcontractors is contingent upon each subcontractor's ability to comply with the applicable terms, conditions,and clauses,particularly the assurances,contained in any subsequent contract or agreement. Retention of Records The Contractor shall comply with 49 U.S.C. §5325(g),and federal access to records requirements as set forth in the applicable U.S. DOT Common Rules. Contractor is to maintain verifiable records which include all Project eligible costs incurred while completing those tasks contained in any contracted Scope of Work. The Contractor shall retain all books,records,documents,and other material relevant to any subsequent contract or agreement for a period of five(5)calendar years following the Buyer's final payment and all other pending matters are closed. If any litigation,claim, negotiation, audit,or other action involving any contract or agreement for a Project's records has been initiated prior to the expiration of the five-year period,the Contractor shall retain the appropriate records of the Project for the five-year period immediately following completion of the action and resolution of all issues arising from it. The Contractor agrees that the Buyer or its designee shall have full access and the right to examine any of said records at all reasonable times during said period. Ownership of Documents The Contractor shall permit the authorized representatives of the Buyer(s),such as the Federal Transit Administration or the State of Illinois to inspect and audit all data and records of the Contractor relating to the Contractor's performance under any subsequent contract or agreement. This applies to all third party contract records (at any tier),as required.The Contractor and its subcontractors shall maintain books,records,and documents and shall undertake such accounting procedures and practices as may be deemed necessary to assure proper accounting of all funds paid pursuant to any subsequent contract or agreement. All costs charged to items performed under any subsequent contract or agreement shall be supported by properly executed and clearly identified invoices, contracts,vouchers, or checks evidencing in detail the nature and propriety of the charges. These records shall be subject at all reasonable times of the normal business day to inspection, review,or audit by the Buyer,its authorized representative(s),the US Secretary of Transportation,Comptroller,the State Auditor,or other governmental officials authorized by law to monitor the contract or agreement and project site. The Contractor's fiscal management system shall include the capability to provide accurate,current,and complete disclosure of the financial status of any subsequent contract or agreement upon request. Government(IL) Inspection The Contractor shall permit the authorized representatives of the Buyer(s),such as the Federal Transit Administration or the State of Illinois to inspect and audit all data and records of the Contractor relating to the Contractor's performance under any subsequent contract or agreement. This applies to all third party contract records(at any tier),as required.The Contractor and its subcontractors shall maintain books,records,and documents and shall undertake such accounting procedures and practices as may