R2026-186 Resolution Authorizing the Execution of Agreement with the Norfolk Southern Railway Company for the Jasper Street Sewer Rehabilitation on Jasper Street, City Project 2022-01

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Council Memo Public Works Department No. 2026-82 DATE: 9/21/2026 TO: Honorable Mayor Julie Moore Wolfe and City Council Members FROM: Melissa Hon, City Manager Matt Newell, Director of Public Works SUBJECT: Resolution Authorizing the Execution of an Agreement with the Norfolk Southern Railway Company for the Broadway Sewer Rehabilitation on Martin Luther King Jr. Drive, City Project 2022-01 SUMMARY RECOMMENDATION: It is recommended that the City Council approve, and that the Mayor be authorized to execute the following railroad agreements for the Broadway and Jasper Street Sewer Rehabilitation Project: 1. Resolution authorizing the execution of an agreement with the Norfolk Southern Railroad Company for the rehabilitation of the 72" x 48"Broadway Sewer crossing the Norfolk Southern Railroad on Martain Luther King Jr Drive. 2. Resolution authorizing the execution of an agreement with the Norfolk Southern Railroad Company for the rehabilitation of the 36" Jasper Street Sewer crossing the Norfolk Southern Railroad on Jasper Street. 3. Resolution authorizing the execution of an agreement with the Decatur& Eastern Illinois Railroad, LLC for the rehabilitation of the 36" Jasper Street Sewer crossing the Decatur& Eastern Illinois Railroad on Jasper Street. BACKGROUND: The City's large diameter critical sewers are sewers with diameters ranging from 3 to 7 feet. They are major trunk sewers that serve large areas of the City and are vital to the City's sewer system. There are 5 critical sanitary sewers that are owned and operated by the City: 7th Ward Sewer, McKinley Avenue Sewer, Union Street Sewer, Lake Shore Drive Sewer, and Broadway/Jasper Sewer, see the attached Figure 1. Failure of a critical sewer would have dire consequences for the City such as loss of service for large sections of the City, pollution of the land and our drinking water supply,very high repair costs and possibly significant private property and building damage. The Public Works Department prepared a Critical Sewers Rehabilitation Facilities Plan which was approved by the Illinois Environmental Protection Agency (IEPA) on February 4, 2013. The plan analyzed four of the five critical sanitary sewers; Lake Shore Drive Sewer, 7th Ward Sewer. McKinley Avenue Sewer and Union Street Sewer. The City has completed all rehabilitation work on the four critical sewers analyzed in the plan. At the initiation of the sanitary sewer master plan in 2009, the Broadway and Jasper St Sewer did not show significant signs of deterioration was not included in the facilities plan. Recent inspections have shown additional deterioration, initiating the need for rehabilitation.